Job Purpose:
This role is responsible for providing administrative support in performing procurement of
goods and services to end-users consistent with existing procedures and policy in a cost
effective and professional manner to protect Company interests. They support the
formalities of executing and completing Contracts Awarding, Addendum and Renewal
requirements and ensuring proper approval documents are complete from pre-contract
through post-signatures phases, database maintenance and reporting. Responsible for
assisting in Periodic Vendor Performance Evaluation and Reporting. They also participate in
the developments of system and procedures towards simplification of work process,
automation and process re-engineering.
Accountabilities:
Policy and Procedures:
▪ Make awareness of and perform in accordance with the Company’s established
purchasing policies and procedures. Participate and provide input to the review of
existing or establishment of new procedures.
• Contract & Vendors Data Analysis:
▪ Provide support to the team with statistical data / analysis and help them to
continually monitoring the processes.
▪ Supplier Co-ordination.
▪ Supplier Performance:
Responsible for coordinating with the business in obtaining the feedback on the
performance of the Strategic Suppliers on an annual basis and summaries the same
for management review.
• Responsible for co-ordination with the business in obtaining the feedback on the
assigned contracts for renewal in accordance to the Procurement Procedures
▪ Responsible for co-ordinating with the Supplier for contract renewal / formalisation
as assigned
▪ Support in preparation of the approvals for the contract renewal.
▪ Responsible for database maintenance by updating and uploading of necessary
contract documents and SLA reporting.
Counselling Meeting:
▪ Support the Contract management team in arranging the counselling meeting in
co-ordination with the business and the Vendor.
▪ Responsible for updating of the SLA database related to counselling meeting
▪ Reporting.
▪ Responsible for the maintenance of the necessary contract documentation
physically and in the system.
▪ Responsible for providing necessary contracts related documents to business /
audit as and when required.
▪ Provide necessary reports as may be required by the management in relation to the
Contracts and Supplier performance
• Assistance to Superiors:
▪ Perform related duties as assigned by superiors to enable achievement of
company’s targets and programs.
• Development of Systems:
▪ Carry out studies towards the simplification of work procedures through process
redesign and automation. Co-ordinate with IT in developing new reports to enhance
data analysis capability for GPC and involve in testing of system/oracle in case of
any system upgrade.
Training Responsibility:
▪ Participate in the on-the-job training of trainees and newly hired personal within
the Section to ensure that they develop the necessary skills to independently carry
out the assigned procurement activities.
Management System (Quality, Environment, Health and Safety):
▪ Comply with all relevant ENOC Management Systems procedures in respect to
Quality, Environment, Health and Safety.
Job Details
Posted Date: | 2023-08-17 |
Job Location: | United Arab Emirates – Dubai |
Job Role: | Legal |
Company Industry: | Oil & Gas |
Preferred Candidate
Degree: | Bachelor’s degree |
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