General Services Assistant

Accountabilities & Key Roles:

Drive Bank’s car to transport executives or authorized personnel and visitors.

Ensure proper maintenance and cleanliness of Bank’s car at all times.

Arm/disarm office alarm in the mornings/weekends for contract cleaners or vendors.

Attend to minor breakdowns of office equipment, eg. photocopier, shredding machine,

light bulbs etc. when necessary.

Attend to errands and hand-dispatch requests as co-ordinated by Assistant Manager,

Receptionist or Administrators.

Daily collection of incoming mails from our post box, newspapers and periodicals for

dispatch to respective departments and to prepare circulation slips for SWIFT and other

periodicals.

Receive, send, circulate, archive and file incoming and outgoing faxes for the office.

Franking of mails, preparing postal franking docket for postage used and daily trips to Post

Office to send outgoing mails.

Shredding of unwanted documents in the shredding bin.

Replenish copier papers, pantry supplies, mineral water and coffee beans and taking care of

the coffee machine and to ensure cleanliness in the pantry.

Deposit cheques and encashment of cash.

Perform switchboard duty, accompany cleaners/contractors/delivery men when they are

carrying out services within the office premise, standby for contractors after office hours

jobs, as and when required.

Stock take on general office stationery e.g letterheads, envelopes, copier papers, toners

and cartridges and inform Receptionist to procure.

Serve as back-up for Receptionist in handling incoming calls, registered incoming and

outgoing mails and mails by courier service, report breakdowns/faults to vendors, etc.

Complies with all internal policies and procedures as well as the relevant laws and

regulations, ethical standards at all times.

Key Performance Indicators:

Manage office registers and records

Cost savings in car related expenses

Continuous improving on mailing, reception and administration support

Prompt and punctual at all times when attending to driving errands

Professional Work Approach

Maintain AB Properties Functional & EEP Implementation

Job Details

Preferred Candidate