As a Coordinator, you are responsible to provide a full range of secretarial and administrative support activities to ensure smooth operation of the designated department. Your role will include key responsibilities such as:
• Generate and maintain an organised, systematic and updated filing system (hard copies and hard disk back-up), in order to ensure easy accessibility to required data
• Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
• Maintain a prompt and accurate follow up and trace system for the correspondence
• Maintain adequate stock of office supplies, initiate requisition to replenish
• Prepare, assemble and distribute various reports and documents. Ensure all periodic reports are submitted on time
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Ensure all incoming email requests and queries are handled promptly, acknowledgement should be sent within 24 hours. Email correspondence must be professional
• Arrange for various meetings and take minutes
• Function as an administrative link to ensure that all parties receive the relevant information respectively
• Report any equipment failure / problems to the Engineering Department
• Participate in any Training / Development schemes as recommended by the Senior ManagementJob Details
Posted Date:
2023-07-05
Job Location:
Abu Dhabi, United Arab Emirates
Department:
Administration
Preferred Candidate
Nationality:
United Arab Emirates
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