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We are seeking a highly organized and experienced Administration Manager to lead and streamline the administrative functions of our real estate company in Abu Dhabi. The ideal candidate will have a strong background in administrative operations, a strong relationship and deep understanding of local and federal government procedures, and solid knowledge of ADGM regulations and real estate compliance frameworks in the UAE.

Responsibilities:

• Oversee daily administrative functions, ensuring smooth internal operations and alignment with company goals.
• Ensure full compliance with UAE federal laws and Abu Dhabi-specific regulations, including:
• Abu Dhabi Global Market (ADGM) operational, financial, and real estate regulations.
• Ministry of Human Resources and Emiratisation (MOHRE)
• Department of Municipalities and Transport (DMT)
• Abu Dhabi Real Estate Regulatory Authority (RERA)
• Liaise with relevant government and regulatory entities to manage licensing, company registration, property transactions, and compliance documentation.
• Establish and maintain strong relationships with municipality, land Department ministries.
• Manage legal documents, tenancy contracts, renewals, and real estate records in accordance with both onshore and ADGM rules.
• Coordinate with legal and compliance teams to ensure all administrative and operational procedures align with current laws and regulations.
• Supervise administrative and support staff, ensuring efficient office management and professional internal communication.
• Handle vendor management, procurement, and budgeting for administrative expenditures.

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Preferred Candidate

• Managing the reception area, including welcoming customers and guests
• Managing company correspondence, including phone calls, emails, letters and packages
• Handling bookkeeping, budgeting and billing cycles for the business
• Organising meetings, scheduling appointments and overseeing catering during company events
• Supervising administrative staff, designing office workflow, assessing staff and providing feedback to improve internal performance

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Preferred Candidate

office admin

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Preferred Candidate

The ideal (Bilingual) candidate will be responsible for handling all government-related online platforms, managing employee documentation and contracts, assisting in payroll processing, and supporting administrative and HR tasks.

This role is critical to ensuring smooth company operations, legal compliance, and proper documentation in line with Saudi regulations.

Key Responsibilities:

Government Relations & Online Portals

• Manage and operate all relevant Saudi government platforms including:
• Qiwa
• GOSI
• Mudad
• Muqeem
• Absher Business
• GOSI Online
• ZATCA (Fatoora)
• MOL (Ministry of Labor)
• Chamber of Commerce
• Meras
• Balady, Muqeem, and Tawtheeq (if applicable)
• Handle issuance and renewal of Iqamas, Work Permits, and Medical Insurance
• Follow up on Saudization (Nitaqat) and HRDF programs
• Coordinate with government offices, ministries, and municipalities for various licenses and permits

Administrative Duties

• Draft and manage all employee contracts, offer letters, and MOUs
• Maintain updated employee files and records
• Prepare letters for banks, embassies, and other authorities
• Manage visa processing, renewal, exit/re-entry, and final exit processes
• Arrange company-related documentation and correspondence
• Maintain internal records using Microsoft Excel, Word, and Outlook

Payroll & HR Support

• Assist in monthly payroll preparation and processing
• Track employee attendance, leaves, and overtime
• Ensure compliance with labor law and internal company policies
• Support in recruitment coordination and onboarding processes
• Assist in employee relations and internal memos

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Preferred Candidate

• Experience in Windows 2008/2012 Active Directory administration.

• Technical Ability to (required for assigned Server Administrators)

: Install, configure & upgrade the server hardware & its components

 Evaluate the existing setup of Servers hardware configuration, Network card & network traffic, Servers, Server Security, Upgrading Servers and Installing Support pack & patches … etc.

 Integration of servers with other equipment like storage & backup

 Routine Maintenance procedures & Helpdesk Integration.

 Servers Backup & restore procedures.

 Third party system installation & integration

.• Experience in Microsoft operating systems Windows 2008/2012 Server administration

• Advanced computer hardware skills with configuration and troubleshooting

• Basic knowledge in networking.• Good knowledge in Patch management

• Microsoft Certified (MCSE).

• Must be able to repair PC/Notebook/Server hardware at component level.

• Proficient in most desktop software products.

• Good Knowledge/skills in IP Telephone.

• Proficient in all PC/Notebook/Server and peripheral hardware including the functioning of microprocessors, Memory and other IC chips, general circuits, etc.

• Proficient in all desktop software products.

• Capable of analyzing and diagnosing hardware & software problems expeditiously.

• Should be dynamic and update his knowledge of hardware, software & network continuously through further reading and Contractor organized courses.

Job Details

Preferred Candidate

Microsoft Administrator:

The contractor shall provide resident Microsoft Administrator as per the following roles, responsibilities, and minimum qualifications.

Roles & responsibilities:

• Install and configure Microsoft OS and various applications on Microsoft environment.
• Management and administration of applications running on a Microsoft server environment.
• Maintain & enhance existing system administrator tools.
• Diagnose and isolate the operating system, server-side networking and application-related problems.
• Maintain effective communications with IT team and other support organizations.
• Provide system backup support including user side, scripts, backup software, and web-based monitoring tools.
• Assist with reporting metrics on system performance, stability and utilization. Working environment, on premises or cloud
• Have a high level of technical knowledge regarding Windows server setup, deployment, and maintenance. for Azure Cloud environment & on-premise. Execute best practices and techniques to maintain and enhance information security.
• Build the server’s back-end architecture.
• Ability to directly install and maintain Windows-based programs. Design, Develop, test, maintain & document custom scripts to automate support processes where applicable.
• Provides design, development, testing, maintenance, delivery and support for the full life cycle of activities related to Systems and subscriptions in Azure Cloud environment & on-premise.
• Manage applications, services, data, devices, and users across Microsoft 365 services.
• Configure, manage, and monitor Microsoft 365 services.
• Conduct system maintenance activities, review error logs and user-reported errors and identify stable and reliable solutions.
• Monitor performance to reduce interruptions and server crashes.
• Develop proactive solution when issues or bugs identified that affect server performance.
• Perform system backups as required by corporate policy, execute quick recovery in case of crash or outage.
• Maintain system security by noticing faults and vulnerabilities within the server’s architecture.
• Adequate Knowledge of viruses and other sources of server vulnerability. Develop and deploy protection measures.

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Preferred Candidate

Accountabilities:

·        Perform system builds and hardware upgrade the Solaris and UNIX servers as well as hardware maintenance and repairs/replacements.

·        Maintain and enhance existing systems administrator tools

·        Diagnose and isolate operating system, server-side networking, and application related problems.

·        Maintain effective communications with IT Teams and other support organizations.

·        Provide system backup support including user menus, scripts, backup software and web-based monitoring tools.

·        Assist with reporting metrics on system performance, stability and utilization

·        Working environment, on-premises or cloud.

Job Details

Preferred Candidate

The CMDB Administrator is responsible for managing and maintaining the Configuration

Management Database (CMDB), which contains information about the organization’s IT

assets, their relationships, and configurations. The role ensures that all configuration items

(CIs) are accurately documented and maintained, supporting IT service management

(ITSM) processes such as incident, problem, change, and release management.

Key Responsibilities: 

CMDB Maintenance and Data Integrity –

• Ensure the accuracy, completeness, and consistency of the CMDB by maintaining configuration items (CIs) and their relationships. 
• Regularly update the CMDB to reflect changes in IT infrastructure, systems, and processes

Data Collection and Integration –

• Collect data on IT assets and systems using discovery tools and integrate them into the CMDB.  
• Work with other IT teams (e.g., network, server, software, etc.) to ensure accurate data collection and integration. 

Configuration Item Management: –

• Create, update, and maintain records for all CIs, including hardware, software, network devices, and services.
• Ensure that CIs are classified correctly and that their relationships with other assets are mapped accurately

Change Management Support: –

• Collaborate with change management teams to track changes to IT infrastructure and update the CMDB accordingly. 
• Support the incident and problem management processes by ensuring the CMDB provides accurate and up-to-date information. 

Reporting and Auditing: –

• Generate and maintain reports on CMDB data quality and CI status. 
• Perform regular audits to verify the accuracy of the CMDB and ensure it aligns with actual IT assets and configurations.  

Job Details

Preferred Candidate

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

 

The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

 

The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other dataTrack stocks of office supplies and place orders when necessarySubmit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Job Details

Preferred Candidate

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

 

The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

 

The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other dataTrack stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Job Details

Preferred Candidate