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• Tech-savviness: Proficient in using a variety of office software and collaboration tools, facilitating efficient communication and data management, while adapting to new technologies and tools as needed.
• Displays a high degree of integrity and sensitivity in managing sensitive information, ensuring absolute discretion in all tasks and interactions.
• Works collaboratively with cross-functional peers, cultivating positive rapport and enhancing a cohesive work atmosphere through proactive assistance and cooperation.
• Proficient in solving challenges creatively, employing analytical expertise and meticulous attention to detail to identify issues and implement effective solutions.
• Exhibits exceptional problem-solving acumen, adept at recognizing obstacles and deploying innovative solutions through analytical thinking and meticulous attention to detail.

Job Details

Preferred Candidate

• Ensure prompt addressal of calls, messages, emails, and other correspondences.
• Assist the relevant team members with all traveling formalities, including booking, accommodation, and departure.
• Discuss a detailed timetable of current and upcoming meetings with the top-level management to maintain timely addressal of crucial decisions.
• Communicate fluently in telephonic conversations by adhering to organizational ethics and protocols.
• Contribute to enhancing client interaction using suitable gestures and greeting techniques.

Job Details

Preferred Candidate

A Reputable Company located in Riyadh is seeking to recruit a Administration Secretary/Coordinator.

Main Duties :

• Coordinate logistics related to company vehicles, materials, day to day supplies including company assets.
• Oversee financial tracking and reporting, ensuring smooth communication with the finance team.
• Collect and follow up on the purchase orders with the head office procurement department.
• Manage all documentation, including contracts, permits, and project files, ensuring accuracy and timely filing.
• Act as a liaison between different departments, ensuring alignment on project timelines, updates, and deliverables.
• Facilitate communication between internal teams and external stakeholders to ensure that all logistical and documental processes are in sync.
• Provide administrative support to ensure smooth operations and compliance with company policies.
• Follow up with HR department for the employees needs and status.

Job Details

Preferred Candidate

Connect receive and transfer calls.

Handling of Mail; in-coming and out-going.

Translation and interpretation of Arabic documents to English and vice versa.

Arrange and maintain list of customer contacts.

Weekly and monthly reports, in time collections from the managers, print and present

Filing of reports and papers.

Manage and maintain Appointments & Meetings schedules.

Maintain files and records.

Correspondence and co-ordination with staff by telephone & e-mail etc.

Manage Travel and bookings arrangements.

Prepare/draft letters, minutes of meetings and notes.

Follow other assignments as instructed by management from time to time.

Co-ordination with Admin offices.

Job Details

Preferred Candidate

Work Scope:

Connect receive and transfer calls.

Handling of Mail; in-coming and out-going.

Translation and interpretation of Arabic documents to English and vice versa.

Arrange and maintain list of customer contacts.

Weekly and monthly reports, in time collections from the managers, print and present

Filing of reports and papers.

Manage and maintain Appointments & Meetings schedules.

Maintain files and records.

Correspondence and co-ordination with staff by telephone & e-mail etc.

Manage Travel and bookings arrangements.

Prepare/draft letters, minutes of meetings and notes.

Follow other assignments as instructed by management from time to time.

Co-ordination with Admin offices.

Other Requirements:

Located in Eastern Region

Job Details

Preferred Candidate

• As an Executive Secretary, you will play a crucial role in providing administrative support to the executive team, ensuring seamless daily operations. This involves managing their calendars, scheduling meetings, and coordinating travel arrangements with efficiency and attention to detail.
• Providing pivotal administrative support to the executive team, ensuring their daily operations run smoothly.
• Safeguarding sensitive data and ensuring utmost confidentiality in managing confidential materials.
• Supporting the executive team by efficiently managing calendars, scheduling meetings, and coordinating travel arrangements.
• Ensuring the executive team’s effectiveness through well-organized administrative assistance and coordination.
• Demonstrating a commitment to maintaining confidentiality by responsibly handling sensitive information.

Job Details

Preferred Candidate

Dynamic Legal Assistant position that involves administration, project management and client consulting.

Client Details

Our client are a reputable, global law firm based in Riyadh.

Description

Attend client meetings with partners to take minutes.Support partners in managing client relationships with relevant departments.Manage diaries for all attorneys efficiently and accurately.Handle document production, including amendments, formatting, and version control.Schedule meetings, lunches, and dinners, ensuring follow-up confirmations.Arrange complex travel plans, including flights, accommodation, visas, and transfers.Answer phone queries and accurately relay messages.Perform photocopying, printing, binding, scanning, and filing of documents.Assist with billing, coordinating with partners and accounts to finalize and send invoices.Enter timesheets for attorneys.Prepare expense claims, invoice requests, and petty cash reports.Assist with new client files and matters, including KYC documentation.Log client development events and meetings in internal systems.Provide additional secretarial support when other assistants are unavailable.

Profile
Bachelor degree in Law is essential2-5 years corporate work experience as a legal assistant, business development, project management, consulting or similar Experience working for a multinational organisation is highly preferred Excellent verbal and written English skillsExcellent verbal and written Arabic skills

Job Offer
Work for a reputable, global law firmOpportunity to be mentored by exceptional leaders within the legal field Exceptional learning and development opportunitiesUnique position providing exposure to clients early on Competitive monthly salary and benefits on offer

Job Details

Preferred Candidate

Our client, a renowned leader in the Consumer Electronics industry, is dedicated to enhancing lives around the globe through cutting-edge design and exceptional quality. As they continue to grow and innovate, they are seeking a Admin Manager (Executive Secretary)

Key Responsibilities

• Daily administrative and organizational support to Director and Managers
• Invoicing management
• Legal and administrative requirements, monitoring and communications (Licences, building administration etc.)
• Subcontractors management (Code of Ethics, NDA, contracts)
• Clients database maintenance
• Petty cash expenses management
• Shall perform other tasks and duties related to his position as assigned by his first line manager.

Candidate Requirements:

· 5+ years of experience in managing Administrative responsibilities

· Should have managed a team

· Effective Communication Skills (Written & Verbal).

Job Details

Preferred Candidate