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As an Executive Secretary to the CEO, you will play a crucial role in supporting the CEO in managing the day-to-day operations of the company. You will be responsible for handling a wide range of administrative tasks and ensuring the smooth functioning of the CEO’s office.

Responsibilities:

1. Manage the CEO’s calendar and schedule appointments and meetings
2. Coordinate and arrange travel and accommodation for the CEO
3. Prepare and edit correspondence, reports, and presentations
4. Handle incoming and outgoing communications, including phone calls, emails, and letters
5. Maintain and update the CEO’s files and records

Preferred Candidates:

1. Excellent organizational and time management skills
2. Strong attention to detail and accuracy
3. Ability to multitask and prioritize tasks effectively
4. Excellent communication and interpersonal skills
5. Proficient in Microsoft Office Suite

Job Details

Preferred Candidate

Looking for Secretary / receptionist.

Job Details

Preferred Candidate

As a Secretary in Dubai, UAE, you will play a crucial role in providing administrative support to ensure efficient operation of the office. You will be responsible for handling a variety of tasks and responsibilities to assist the management team and employees.

Responsibilities:

1. Manage and organize all administrative tasks, including scheduling appointments, meetings, and travel arrangements.
2. Prepare and distribute correspondence, memos, and reports.
3. Maintain and update filing systems, both electronic and physical.
4. Handle incoming and outgoing communications, including phone calls, emails, and mail.
5. Assist in the preparation of presentations, documents, and spreadsheets.

Preferred Candidates:

1. Excellent organizational and time management skills.
2. Strong attention to detail and accuracy.
3. Ability to multitask and prioritize tasks effectively.
4. Excellent communication and interpersonal skills.
5. Proficient in Microsoft Office Suite.

Job Details

Preferred Candidate

• Handling confidential and sensitive information will be a key aspect of your role, requiring a high level of discretion and integrity. You will manage sensitive documents and discussions with utmost confidentiality.
• Managing incoming communication, prioritizing emails and calls, and relaying messages as needed.
• Maintaining the professional standards of the organization by crafting, reviewing, and refining documents.
• Serving as a gatekeeper by managing incoming communications, prioritizing messages, and redirecting as appropriate.
• Taking charge of office management aspects, encompassing supplies, maintenance, and handling minor IT issues.
• Excelling as a communication hub by efficiently handling incoming messages and conveying information accurately.
• 5-7 years of experience as an Executive Secretary
• Fluent in English
• Excellent organization and team management skills
• Ability to do presentations and reports
• Knowledge of MS Office
• Strong organizational and planning skills
• Highly professional and attention to detail is a must

Job Details

Preferred Candidate

Secretary Job Description

Secretary Responsibilities:

·        Performed a variety of administrative duties, including answering phones, taking and delivering messages, writing memos, making copies, faxing documents, and greeting visitors.

·        Maintained office schedules and filing systems.

·        Handled office correspondence and incoming and outgoing mail.

·        Managed office space and office equipment.

·        Maintained work logs for office employees.

 

Secretary Requirements and Skills:

·        Proficiency with Microsoft Office and Outlook.

·        With Secretarial Certificate.

·        Ready mix experience is required.

·        Excellent computer literacy.

·        Excellent interpersonal skills.

·        Ability to multitask.

·        Excellent communication skills.

·        Excellent time management skills.

·        Prior experience in administration would be advantageous.

Job Details

Preferred Candidate

secretary
LOCATION: DUBAI/ SHARJAH
SALRY: 3500AED TO 6500AED

ONLY THOSE IN UAE SHOULD APPLY
USE EMAIL/ WHATSAPP

NOW HIRING

• Manage all incoming and outgoing correspondences.
• Discuss a detailed timetable of current and upcoming meetings with the top-level management to maintain timely addressal of crucial decisions.
• Communicate fluently in telephonic conversations by adhering to organizational ethics and protocols.
• Build the company’s reputation by greeting customers, clients, and visitors in a cordial, charming, and helpful manner.
• Collaborating with internal and external stakeholders will be central to your responsibilities, as you assist in organizing events, conferences, and business functions. Your ability to interact professionally and diplomatically will contribute to the organization’s positive image.
• Managing confidential and sensitive information with the utmost discretion and integrity.
• Handling incoming correspondence, prioritizing emails and phone calls, and effectively communicating messages.
• Ensuring the accuracy and professionalism of written materials, including reports, memos, and presentations.
• Working collaboratively with stakeholders to orchestrate successful events, conferences, and business activities.
• Contributing to the organization’s polished image by producing, editing, and enhancing written documents.
• Provides a complete secretarial/clerical service including office management, time management, correspondence and clerical responsibilities.
• Provides a professional administrative/secretarial service, routing callers and correspondences as necessary and taking initiative in drafting and finalizing replies where appropriate to ensure that all matters are dealt with efficiently and appropriately
• Acts as first point of contact for both internal and external visitors wishing to contact the direct Manager to filter and schedule visits.
• Co-ordinates and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects

Job Details

Preferred Candidate

SECRETARY
SALARY: 3500AED – 6500AED
LOCATION: DUBAI SHARJAH

ONLY THOSE IN UAE
USE EMAIL/ WHATSAPP

Key Responsibilities:
Key Responsibilities:

Front Desk Management:

Greet and assist visitors, clients, and staff in a professional and friendly manner.
Answer, screen, and direct phone calls, and take messages as needed.
Manage the office’s appointment calendar and schedule meetings or appointments.
Administrative Support:

Perform general administrative duties such as filing, photocopying, and faxing documents.
Prepare and process correspondence, reports, and other documents as required.
Maintain office supplies inventory and order supplies when necessary.
Visitor and Client Management:

Register visitors, issue visitor badges, and inform relevant staff of their arrival.
Handle client inquiries, providing information or directing them to the appropriate department.
Ensure a professional and clean front office area at all times.
Appointment Scheduling:

Coordinate meeting rooms and ensure they are prepared for meetings.
Schedule appointments, meetings, and conference calls, and manage related logistics.

We are seeking a seasoned and detail-oriented Board Secretary to join our consulting and management consulting firm. In this role, you will be responsible for providing high-level administrative support to the Board of Directors, ensuring the smooth and effective operation of board meetings, and managing corporate governance activities. Your expertise will be crucial in maintaining compliance with legal and regulatory requirements, as well as supporting strategic decision-making processes.

Key Responsibilities:

• Prepare agendas, coordinate meetings, and distribute materials for Board meetings, ensuring that all necessary documentation is provided and accessible. Attend Board meetings and accurately record minutes, capturing key discussions, decisions, and action items.

Job Details

Preferred Candidate

• You will be responsible for preparing and proofreading a variety of documents, including memos, reports, and presentations, to uphold the professional standards of the organization. Your excellent communication skills will be essential in maintaining effective correspondence and relaying messages accurately.
• Creating, proofreading, and editing various documents, such as memos, reports, and presentations.
• Managing various office-related responsibilities, such as supplies, maintenance, and basic IT support.
• Ensuring a well-organized work environment by overseeing office management duties, from supplies to IT assistance.
• Crafting and refining documents with meticulous attention to detail, upholding the organization’s communication standards.
• Demonstrating a commitment to maintaining confidentiality by responsibly handling sensitive information.

Job Details

Preferred Candidate