Executive Secretary/Personal Assistant – Apparel Group

POSITION OBJECTIVE:

• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents. 

Key activities

• Manage the CEO’s appointments, schedules, and make travel arrangements.
• Handle confidential information and maintain the security of the records and files.
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time; Activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases, arranging and attending meetings, taking and distributing minutes.
• Create a follow up system to ensure tasks assigned by the CEO to other executives are met in a timely manner.
• Focus primarily on coordinating activities that assigned by the CEO and ensure proper time allocation for each activity.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• May have access to the CEO’s email accounts to schedule his appointments and answer or redirect routine enquiries from internal or external sources.
• May act as an office manager in the absence of the CEO on office admin matters by coordinating with different departments.
• Follow up with different departments on tasks assigned by the CEO to meet submissions timeline or completion deadlines

Job Details

Preferred Candidate