Finance Assistant SC5 – World Food Program – Other locations

JOB PURPOSE

Within Tindouf Field office and in line with WFP corporate requirements and standards, the purpose of the job is to support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources. 

KEY ACCOUNTABILITIES (not all-inclusive)

1. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations. 
2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making. 
3. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available, supporting documentation in place and funds appropriately disbursed. 
4. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations. 
5. Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics. 
6. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions. 
7. Support the Admin team in reviewing the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated. 
8. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines. 
9. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.  
10. Support Programme and Supply Chain teams in Tindouf, from a Finance perspective, from the concept note phase of a project until implementation (for example, implementation of CBT). 
11. Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards. 

Job Details

Preferred Candidate