Secretary and Administrator – Al Sahab Trading

Job Title: Secretary and Administrator

Location: Al Ain, UAE

Position Type: Full-time

About Us:

Al Sahab Trading is a plastic and irrigation accessories products trading company. We are seeking a highly organized and detail-oriented Secretary and Administrator to join our team. This individual will play a crucial role in ensuring smooth day-to-day operations by efficiently handling phone calls, date-entry of invoices, quotations, and email correspondence.

Key Responsibilities:

1. Phone Management:

• Answer and direct incoming phone calls in a professional and friendly manner.
• Take detailed messages and ensure they reach the appropriate person promptly.

1. Invoice Processing:

• Accurately enter and process invoices into the company’s system.
• Verify invoice information for accuracy, including pricing, quantities, and product details.

1. Quotation and Proforma Invoice Preparation:

• Generate quotations and proforma invoices for potential clients, ensuring accuracy and timeliness.
• Collaborate with relevant departments to gather necessary information for quotations.

1. Email Correspondence:

• Respond to emails in a timely and professional manner.
• Sort and prioritize incoming emails, forwarding them to the relevant departments as needed.

1. General Administrative Support:

• Assist with various administrative tasks such as filing, data entry, and office organization.
• Coordinate meetings and appointments, ensuring everyone’s schedule aligns.

1. Maintain Documentation:

• Organize and maintain physical and electronic records for easy access and retrieval.

1. Collaboration and Communication:

• Work closely with team members and communicate effectively to ensure seamless operations.
• Liaise with clients, vendors, and internal departments as necessary.

Job Details

Preferred Candidate