CEO Assistant – Technical Development Solutions Co.

Key Responsibilities

• Schedule meetings, appointments, and conference calls for the CEO.
• Coordinate and manage the CEO’s daily schedule, ensuring efficient use of their time.
• Set reminders and send notifications about upcoming meetings and important events.
• Monitor and manage the CEO’s email inbox, drafting responses or redirecting messages to appropriate staff members.
• Prioritize and filter incoming communications to ensure the CEO’s attention is focused on critical matters.
• Arrange all travel logistics for the CEO, including flights, accommodations, transportation, and itineraries.
• Ensure travel plans align with the CEO’s schedule and preferences.
• Meeting Preparation
• Gather necessary documents and materials for meetings, ensuring the CEO is well-prepared.
• Take meeting notes, record action items, and follow up on action items as needed.
• Organize and maintain files, records, and documents, both physical and digital.
• Research and compile data, reports, and briefings as requested by the CEO.
• Gatekeeping
• Screen and filter incoming requests, visitors, and phone calls for the CEO.
• Act as a buffer, ensuring that only essential matters are brought to the CEO’s attention.
• Handle sensitive and confidential information with discretion and professionalism.
• Maintain the highest level of confidentiality regarding the CEO’s business and personal matters.
• Assist with special projects and initiatives as assigned by the CEO.
• Coordinate cross-functional teams and track project progress.
• Serve as a liaison between the CEO and other executives, employees, and external stakeholders.
• Ensure that messages and information flow smoothly between the CEO and the rest of the organization.
• Oversee the day-to-day operation of the CEO’s office, including office supplies, equipment, and maintenance.
• Manage expenses, budgets, and financial records related to the CEO’s office.
• Organize and coordinate events, conferences, and meetings hosted or attended by the CEO.
• Stay up-to-date with industry trends, technologies, and best practices to enhance efficiency and effectiveness in supporting the CEO.

Job Details

Preferred Candidate