Administration Assistant – Future Pipe Industries

Reports to:          Geo Market Manager
Category:             FTE
Unit / Division / Department / Section:    People & Culture
Location – Egypt

 

JOB PURPOSE

Provide effective administrative assistance to the Management and serve as a liaison to the management team, organize and coordinate executive outreach and external relations efforts and oversee special projects.

KEY ACCOUNTABILITIES

Provide direct support and administrative duties.

• Maintain appointment schedules and calendar, provide reminders when required.
• Meet and greet visitors / delegations / stakeholders / business partners and other senior level personnel.
• Organize and attend meetings, transcribe, and distribute the minutes.
• Create and maintain a system for organizing and storing both electronic and hardcopy documents.
• Handle and maintain confidential and sensitive information, data, and records.
• Coordinate documents for interacting with both internal and external executives, consultants, and assistants in preparation of meetings.

 

Communication

• Receive and screen calls and communications and determine which are priority matters and alert the Management.
• Communicate and handle incoming and outgoing electronic communications on behalf of the executive.
• Compose letters and correspondences.
• Ensure contacts are up to date.

 

Schedule and Events

• Manage diary and coordinate activities including scheduling of meetings and Tele Conferences
• Coordinate accommodation, travel, visa and entertainment arrangements and meetings participants.
• Arrange business lunches/dinners, and social activities, organizing logistics.

 

Span of Communication

• Internal: Executives
• External: N/A

Job relevant information (boundaries & decision-making authority)

• The jobholder is responsible for making decisions related to their direct scope of work.

Job Details

Preferred Candidate