Administration Supervisor

For a group of companies, we are looking for a Administrator Supervisor to work in our Dubai office. The works involved are day to administration works, attending calls, preparing sales report, booking hotel, flight for overseas travels, management of the properties to include, tenancy contracts, payment from tenants, maintenance works and day to day operations of the office. Proving support to sales team and management as and when required.

Roles & Responsibility

• Attending telephone calls, email communications and follow up
• Coordinating with PR team for preparation of tenancy contracts, payment follow up with tenants, attending and coordinating on maintenance work of the properties etc.
• Preparing weekly sales report and other reports in coordination with sales and marketing team
• Sourcing hotels, flights, and trains for overseas travels for Directors, their families and staff management team.
• Administration works of the office including printing and stationery procurement, printer accessories, update of all legal documents, certification, tenancy contacts and keep up to date records of documents.
• Keep update of all certifications, trade licenses, etc
• Informing the concerned person or department head about any documents that need to be renewed.
• Follow up on all works assigned until they are completed.
• Keeping track of all property renewals and liaising with tenants on time for renewals
• Any administration work as assigned by management.

Job Details

Preferred Candidate