Receptionist And Administrative Officer – Levelly Real Estate

About the job

Company Description

Levelly Real Estate is a boutique real estate brokerage located in Dubai, United Arab Emirates. Our Spanish-speaking and international team provides premium real estate investment solutions to buyers and sellers specializing in off-plan, sales, and leasing properties. We offer exclusive listings in desirable locations with high return on investment opportunities, and support services for properties through mortgage advice, property management, company setup, and property law advice. If you pride yourself with accuracy, customer-orientation, and prior real estate experience, we’d like to hear from you!

 

Role Description

This is a full-time on-site role for a Real Estate Administrator. The Real Estate Administrator will be responsible for day-to-day administrative assistance, property management, lettings, customer service, and communication with clients, including:

 

• Gather documents such as Title Deed / Oqood, seller/buyer passports, and emirates IDs to create portal listings

• Prepare form A, B and F on the Dubai Brokers App

• Apply for a Trakheesi permit for each property

• Help brokers to create Agent to Agent agreements

• Manage listing approvals, deletion, lead management, and segregation on Property Finder CRM & Brokerpad

• Keep records of all listing activities, such as when a property was first listed or when it was sold

• Acquire the necessary signatures for each listing agreement, sellers’ disclosures, and other required documentation and send to the real estate broker for file compliance

• Update the company CRM with portal leads

• Analyze listing performance, and optimize the portals, accordingly

• Prepare reports detailing a property’s performance over time, including the number of viewings, offers made, and price changes

• Maintain property document files in hard and soft copies

• Prepare Seller/landlord contracts and relevant documentation

• Quality check as per each portal guidelines

• Optimize credits on each listing Portal & daily refresh listings

• Check the validation of Developers agency agreement

• Answer front desk phone calls

• Handle office supplies & petty cash

• Coordinate employee visa processes with PRO

• Maintain all relevant employee documents

• File the documents for closed deals

• Keep Daily Attendance

• Help coordinate company events if needed

 

Qualifications

• Minimum 2 Years Real Estate Admin Experience in Dubai

• Must be well versed with Trakheesi System and Dubai Rest

• Hands-on experience with Bitrix, MyCrm and Brokerpad

• Excellent knowledge of Property Finder, Bayut and Dubizzle

• Efficient, detail-oriented and outstanding time-management

• Excellent communication and customer service skills

• Strong administrative assistance skills

• Proficiency in Microsoft Office and other administrative software

• Ability to work independently and as part of a team

• Fluency in English, other languages is a plus.

 

The Benefits

• Competitive base salary

• Visa and medical insurance

• 30 annual vacation days

• Office in the heart of Business Bay

 

Office location: The Prism tower,

Office 2303, Business Bay

Working hours:

Monday to Friday 9AM to 6PM

Saturday 10am to 3pm

Job Details

Preferred Candidate