Executive Assistant To CEO – Frank and Frank Collective

About Frank & Frank

Frank & Frank headquartered in Dubai, is dedicated to realising your entrepreneurial ambitions in the UAE. With a proven track record, we assist enterprises, both large and small, in successfully establishing their presence in the region. Our commitment to excellence and unwavering dedication to our clients have given rise to six dynamic subsidiaries that cater to the diverse needs of both individuals and businesses.

Frank and Frank Office Spaces –  providing state-of-the-art, flexible work environments designed to empower businesses and entrepreneurs, supporting them in their pursuit of success.

Frank and Frank Holiday Homes – where you can experience the luxury and comfort of a home while away from home. Immerse yourself in the beauty of Dubai with our premier holiday accommodations.

Frank and Frank Corporate Services –  tailored to meet the unique needs of businesses, offering expert consultancy, assistance with setting up in Dubai, and a suite of support services to help your enterprise thrive.

Frank and Frank Real Estate-, we bring you the finest properties in Dubai, helping you find the perfect place to call home or invest in the city’s flourishing real estate market.

Frank and Frank Car Rentals –  offer an extensive fleet of top-notch vehicles, ensuring you have the freedom and convenience you desire while exploring the city.

Frank and Frank Limousines – where we redefine luxury travel with our premium chauffeur-driven limousines. Experience sophistication and style in every journey.

About you

We hope that you care deeply about the quality of your work, the intrinsic worth of tasks, and the success of your team. You are self-disciplined and do not require micromanagement in terms of your skillset and work ethic. You do your best to flourish as an individual every day while working hard to foster a collaborative team environment. You believe in the importance of being — and staying — authentic, honest, positive, and kind. You are a good interlocutor with clear and concise communication. You are able to manage multiple projects, have an analytical mind, pay keen attention to detail, and love to get your hands dirty. You are cognizant, tolerant, and welcoming of vulnerabilities and cultural differences.

About the Role

Role:Executive Assistant  

Position: Full-time / Employee

Location: Dubai

Benefits: Our employee benefits package is designed to enhance your career and overall well-being. Enjoy competitive salaries that reward your skills, coupled with ample opportunities for growth and development. Explore various industry verticals, expand your horizons, and shape a fulfilling career with us. Your success is our priority.

Roles and responsibilities:

Task Management:

• Managing task at department & organisation level, following up with team
• Tracking & updating the status of each task
• Ensuring the team completes the task on the timeline set and delivers the work. Keeping management informed about the progress & sharing the dashboards

Calendar Management:

• Schedule and coordinate appointments, meetings
• Manage and prioritise calendar activities, ensuring optimal use of time.

Travel Coordination:

• Coordination to arrange travel itineraries, accommodations, and transportation.
• Monitor travel plans and make adjustments as needed.

Communication:

• Act as the primary point of contact between internal/external stakeholders.
• Draft and edit correspondence, emails, and other communications.

Documentation and Record Keeping:

• Maintain and organise files, documents, and records.
• Prepare and distribute meeting agendas, minutes, and other relevant materials.

Office Management:

• Oversee and maintain office supplies and equipment.
• Coordinate office logistics and ensure a well-organised and efficient work environment.

Project Support:

• Assist in the planning, coordination, and execution of special projects as assigned by executives.
• Conduct research and compile information as needed.

Confidentiality:

• Handle sensitive and confidential information with discretion and professionalism.

Requirements and skills

Work experience of 2-3 years as an Executive Assistant, Personal Assistant, or a similar role

Excellent MS Office knowledge

Outstanding organisational and time management skills

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

Excellent verbal and written communications skills

Discretion and confidentiality

An energetic individual having a learning attitude and wanting to explore in a startup environment.

Work Mode- Work from Office in Dubai.

Departments: Admin

Job Location: Dubai

Job Details

Preferred Candidate