Administration Officer / Associate Administration Manager – ASPACE International Holdings Limited

• Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the team, organizes and coordinates executive outreach and external relations efforts.
• Complete a broad variety of administrative tasks for the team including: managing calendar of appointments, completing expense reports, composing and preparing confidential correspondence, arranging complex and detailed travel plans, itineraries, and agendas, compiling documents for meetings, car and meal arrangement, and attending to SM personal matters if required.
• Handle all kinds of routine administration processes like office management and maintenance; Support the other departments whenever related issues are faced; co-ordinate with external vendors, Head Office and regional team.
• Prepare regular reports on expenses and office budgets.
• Handle all sorts of administration related expenses including but not limited to flight tickets, accommodation, maintenance etc.
• Manage marketing or procurement projects, negotiate contracts with vendors, perform budgeting & timeline control, submit procurement proposal for Financial Review Committee, and supervise the overall progress.
• Update office policies as needed.
• Prepare reports and presentation with statistical data, as assigned.
• Manage the office renovation projects, handle the procurement of office furniture and supplies, and collaborate with internal teams on security and FA related projects.
• Coordinate and organize team building activities and internal events.
• Any other responsibilities assigned by the bank or person in charge of the department from time to time

Job Details

Preferred Candidate