Logistics Associate -Fund Management- Jerusalem – World Food Program – Other locations

This position will be based in Jerusalem and reports to the Senior Logistics Associate

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly,
• Using the correct budget codes, vendor details, quantities, contract rates and contract terms.
• Perform daily closing and balancing payments of receipts.
• Maintain and manage daily logs of invoice receipts and processed invoice in an organized matter.
• Ensure service providers submit their claim in a timely manner according to WFP corporate transport and logistics standards.
• Support oversight for billing data quality and integrity
• Manage logistics vendors’ invoices including performance monitoring and measurement, supported by analysis and recommendations.
• Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification),
• Support reconciliation of data in country office and corporate systems to determine validity, ensure accuracy, and make follow-ups accordingly, in support to informed decision-making.
• Collect and compile data, produce and/or contribute to reports (e.g. financial closure, transport performance, invoice status).
• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required,
• Liaise with internal and limited number of external stakeholders to support efficient funds management and invoice processing.
• Follow up on open items (POs) and coordinate with the relevant stakeholders to close unnecessary items.
• Perform other duties, as required by the supervisor.

Job Details

Preferred Candidate