Black & Grey HR is hiring a leading company focused on System Integration. With a reputation for excellence and a commitment to sustainability, our client provides cutting-edge lighting systems tailored to their clients’ diverse needs. As they expand the horizons, our client is seeking an experienced
<b>Executive Assistant</b> who will be responsible for a wide variety of secretarial and administrative duties on behalf of the Senior Management Executive of the company.
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<b>Calendar Management:</b> Efficiently manage the Managing Director’s calendar, schedule appointments, prioritize meetings, and resolve scheduling conflicts to ensure optimal time utilization.
<br />-
<b>Travel Arrangements</b>: Plan and coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
<br />-
<b>Meeting Coordination</b>: Organize and prepare materials for meetings, conferences, and presentations. Attend meetings as necessary, take minutes, and follow up on action items.
<br />- Communication: Act as a primary point of contact between the Managing Director and internal/external stakeholders. Draft and proofread emails, reports, and other documents.
<br />-
<b>Document Management:</b> Maintain and organize sensitive documents, contracts, and confidential information in both physical and electronic formats.
<br />-
<b> Prioritization: </b>Assess and prioritize incoming requests, ensuring that urgent matters are addressed promptly.
<br />-
<b>A</b>
<b>dministrative Support:</b> Provide general administrative support, such as expense reporting, handling phone calls, and managing office supplies.
<br />-
<b>Project Assistance</b>: Assist in special projects and initiatives as directed by the Managing Director.
<br />-
<b>Confidentiality</b>: Handle confidential information with the highest level of discretion and professionalism.
<br />
<br />Requirements- 5+ years of experience as an Executive Assistant or in a similar role supporting top-level executives.
<br />- Strong organizational and multitasking skills.
<br />- Exceptional communication and interpersonal abilities.
<br />- Proficient in MS Office Suite, with the ability to learn company-specific software.
<br />- Attention to detail and a high degree of confidentiality.
<br />- Excellent time management and problem-solving skills.
<br />- Professionalism and the ability to represent the Managing Director and the company effectively.
<br />- Fluent in Arabic & English
<br />If you are a highly organized and professional individual with a proven track record of supporting top-level executives, we invite you to apply for this position. Please submit your resume and a cover letter outlining your qualifications and relevant experience.
<br />
<br />
<br />
<br />Benefits- Attractive Salary + Benefits
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<b>Executive Assistant</b> who will be responsible for a wide variety of secretarial and administrative duties on behalf of the Senior Management Executive of the company.
<br />
<br />-
<b>Calendar Management:</b> Efficiently manage the Managing Director’s calendar, schedule appointments, prioritize meetings, and resolve scheduling conflicts to ensure optimal time utilization.
<br />-
<b>Travel Arrangements</b>: Plan and coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
<br />-
<b>Meeting Coordination</b>: Organize and prepare materials for meetings, conferences, and presentations. Attend meetings as necessary, take minutes, and follow up on action items.
<br />- Communication: Act as a primary point of contact between the Managing Director and internal/external stakeholders. Draft and proofread emails, reports, and other documents.
<br />-
<b>Document Management:</b> Maintain and organize sensitive documents, contracts, and confidential information in both physical and electronic formats.
<br />-
<b> Prioritization: </b>Assess and prioritize incoming requests, ensuring that urgent matters are addressed promptly.
<br />-
<b>A</b>
<b>dministrative Support:</b> Provide general administrative support, such as expense reporting, handling phone calls, and managing office supplies.
<br />-
<b>Project Assistance</b>: Assist in special projects and initiatives as directed by the Managing Director.
<br />-
<b>Confidentiality</b>: Handle confidential information with the highest level of discretion and professionalism.
<br />
<br />Requirements- 5+ years of experience as an Executive Assistant or in a similar role supporting top-level executives.
<br />- Strong organizational and multitasking skills.
<br />- Exceptional communication and interpersonal abilities.
<br />- Proficient in MS Office Suite, with the ability to learn company-specific software.
<br />- Attention to detail and a high degree of confidentiality.
<br />- Excellent time management and problem-solving skills.
<br />- Professionalism and the ability to represent the Managing Director and the company effectively.
<br />- Fluent in Arabic & English
<br />If you are a highly organized and professional individual with a proven track record of supporting top-level executives, we invite you to apply for this position. Please submit your resume and a cover letter outlining your qualifications and relevant experience.
<br />
<br />
<br />
<br />Benefits- Attractive Salary + Benefits
<br />
<br />
<br />
<br />
<br />
<br />
<br />
Job Details
| Posted Date: | 2023-10-12 |
| Job Location: | Qatar – Doha |
| Job Role: | Administration |
| Company Industry: | IT Services |
| Joining Date: | 2023-10-12 |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor’s degree |
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