Collections Executive – B2B | Al Futtaim Motors | Finance (Abu Dhabi, AE)

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<p><b>Job Requisition ID: </b>[[157205]] </p>

<p>Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. </p>

<p>By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day</p>
<p> </p>

<p><b>Overview of the role:</b></p>

<p>The position will be reporting to Finance Business Partner and responsible for Receivables Collection, Branch Accounting and financial function of Toyota New Units Corporate Abu Dhabi</p>

<p> </p>

<p><b>What you will do:</b></p>

<p>       <u>Revenue collection and Fund Management</u></p>

<ul>
<li>Ensure to record AR/DP Collections against SO or Invoices.</li>
<li>Daily collection reports should be uploaded in the shared drive provided by the AFSS</li>
<li>All collection / PCF verification and hand over are properly signed / filed for future references</li>
<li>Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques</li>
<li>Ensure accurate data entry in SAP – billing cancellation &amp; advance payments should be kept at minimum level – Cash Invoices not yet collected report should be always cleared &amp; monitored</li>
<li>Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes. </li>
</ul>

<p> </p>

<p>      <u>Accounts Receivables Management (AR Management) </u></p>

<ul>
<li>Reviewing and ensuring of timely submission of Second sets.</li>
<li>Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices</li>
<li>Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible</li>
<li>Reconcile credit customer accounts; provide balance confirmation report and SOA as and when required. </li>
</ul>

<p> </p>

<p>     <u>Invoicing &amp; Delivery Management</u></p>

<ul>
<li>Perform financial transactions and process invoices in a timely manner.</li>
<li>Ensure all relevant AFM document processes are strictly adhered as per SOP. </li>
<li>Ensure Revenue/Provision in place and Assignee clause is without error</li>
<li>Substantiates financial transactions by auditing documents.</li>
<li>Perform record keeping of all financial operations.</li>
<li>Manage Intra &amp; Internal Sales including Government Sales.</li>
<li>Authorization of all in house AFM sales &amp; credit customers.</li>
<li>Daily invoice summary for credit invoices &amp; sales return cases, monitor all outstanding debts &amp; report.</li>
<li>Support &amp; Guiding of Matrix managers, Sales team and Sales Admin.</li>
</ul>

<p><br>
      <u>Business Processes &amp; Controls</u></p>

<ul>
<li>All business processes are conducted according to SOP and with correct levels of sign authority</li>
<li>Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured</li>
<li>Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations</li>
<li>Maintain proper invoice filing with complete document set (SO, LPO etc.) for easy retrieval.</li>
</ul>

<p><br>
       <u>Financial Reporting &amp; Internal Controls</u></p>

<ul>
<li>Finance related processes are conducted in compliance with AFM policies &amp; procedures (SOPs).</li>
<li>Monitor &amp; maintain AFM administration document process is adhered at all times.</li>
<li>Make sure that all upsells are recovered from customers. Check the sales order while invoicing. Review the file receiving from AFS and clear open items with in the month.</li>
<li>Monitor clearance of Open POs follow up with Central Operation &amp; Admin Team every month</li>
<li>Assist business finance in preparing weekly forecast.</li>
<li>To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management</li>
</ul>

<p> </p>

<p>      <u>Bank Guarantee Management</u></p>

<ul>
<li>Review all Bank Guarantee requests received from business before submitting for higher approval.</li>
<li>Request treasury to issue new BGs upon management approval.</li>
<li>Keep a record of accomplishment of all BGs issued to customer for timely cancellation. </li>
<li>Follow up with respective stake holders for collecting expired BGs for cancellation. </li>
<li>Provide timely update to treasury and management for the open BGs.   </li>
</ul>

<p> </p>

<p><b>Required Skills to be successful:</b></p>

<ul>
<li>Bachelor’s degree in finance / accounting </li>
<li>Having experience in AR/Finance/Accounts minimum 2 years.  </li>
<li>Knowledge in Advanced Excel, Power Point, Outlook Etc.<br>
 </li>
</ul>

<p><b>About the Team:</b><br>
The role will report to Finance Business Partner and will be working in a dynamic and busy environment wherein you will be dealing directly with customers </p>

<p> </p>

<p><b>What equips you for the role:</b></p>

<ul>
<li>Bachelor degree in Finance </li>
</ul>

<p> </p>
<p><b>About Al-Futtaim Automotive</b><br>
A major division of the UAE-based Al-Futtaim Group of companies, <b>Al-Futtaim Automotive</b> is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.<br>
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.<br>
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers – right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences. <br>
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial &amp; construction equipment.<br>
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. <b>This is Al-Futtaim Automotive and we empower talent to move forward.</b></p>
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