Office Assistant – Servtech Technical Services L.L.C

Key Responsibilities:

1. Administrative Support:

• Answer and direct phone calls, take messages, and respond to inquiries.
• Manage and maintain filing systems, both electronic and physical.
• Handle incoming and outgoing correspondence, including mail and emails.
• Schedule and coordinate appointments, meetings, and events.

1. Data Entry and Record Keeping:

• Input and update data into databases and spreadsheets.
• Maintain accurate records of various office activities, expenses, and transactions.
• Prepare and organize reports as needed.

1. Office Organization:

• Ensure a clean and organized office environment.
• Order and maintain office supplies.
• Coordinate with vendors and service providers for office needs.

1. Support to Staff:

• Assist colleagues with tasks as needed.
• Coordinate travel arrangements and accommodations for team members.
• Provide orientation and support to new employees.

1. Communication:

• Communicate effectively with both internal and external stakeholders.
• Draft and proofread correspondence, memos, and other documents.

1. Technology and Equipment Management:

• Assist with basic IT support for office equipment and systems.
• Coordinate repairs and maintenance for office equipment.

1. Problem Solving:

• Identify and address issues or challenges that may arise in the daily operations of the office.
• Propose solutions and improvements to enhance efficiency.

Job Details

Preferred Candidate