Junior accountant Payable – Aldenham Prep school

Job Responsibilities for Accounts Payable:

– Process invoices from vendors for goods and services received by the school, ensuring accuracy and adherence to internal policies and procedures.

– Prepare Request for quotation, purchase orders, contracts, and other supporting documentation to verify the validity and completeness of invoices.

– Matches invoices to purchase orders and processes payment by creating an invoice.

– Obtain necessary approvals and coding for invoices before entering them into the accounting system for payment processing.

– Prepare and process vendor payments via checks, electronic funds transfers, or other approved payment methods in a timely manner.

– Reconcile vendor statements to ensure that all invoices and payments are accurately recorded and accounted for.

– Respond to vendor inquiries and resolve discrepancies or issues related to invoices, payments, and account balances.

– Assist with the maintenance of vendor master data, including updates to contact information, payment terms, and banking details.

– Manage end to end procurement  process  to track expenses, monitor budget variances, and ensure compliance with spending limits.

– Assist with month-end and year-end closing processes, including accruals, account reconciliations, and preparation of financial reports.

– Handle the Inventory of Uniforms, Stationery items, Findel, Furniture and all other materials and equipment purchased in the school and maintain proper records for it.

– Stay informed about relevant accounting regulations and industry best practices to ensure compliance and continuous improvement in accounts payable processes.

– Prepare & Manage Catering Orders, delivery notes and invoices on a weekly basis.

– Generates outstanding obligations report for accounts payable at year end.

– Prepare all documents and financials necessary for availing Debt.

– Record Fixed Assets acquisition, disposition and calculate depreciation & amortization and record in the system.

– Prepare and maintain Employee reimbursement and petty cash records.

– Help Senior Accountant in Audit, VAT and Zakat filings.

Job Details

Preferred Candidate