Job description
Preference:
Female Candidate’s
Front Office Job Summary
We are seeking a highly-skilled and self-motivated front office worker to join our growing team. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.
Front Office Duties and Responsibilities
Greet clients and set a positive office atmosphere
Answer the phone, take messages, and redirect calls to appropriate offices.
Organize and maintain files and records; update when necessary
Create and maintain updated documents and spreadsheets
Oversee sorting and distribution of incoming mail
Prepare outgoing mail (envelopes, packages, etc.)
Operate office equipment, such as photocopier, printers, etc.
Organize bookkeeping and issue invoices/checks
Record meeting minutes and dictations
Perform inventory of office supplies and order what is needed
Front Office Requirements and Qualifications
Graduate
Successful work experience in a front office setting or in another clerical position
Strong working knowledge of office procedures and basic accounting principles
Ability to effectively use and maintain office equipment
Solid knowledge of Microsoft Office
Outstanding communication skills
Great organizational and multitasking abilities
Nice to Have
Associate’s degree preferred
Excellent typing skills with experience taking dictations a plus
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