What You Will Do
· Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
· Pull reports and information from Ecolab systems
· Calendar management across time zones
· Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
· Coordinate domestic and international travel arrangements including processing of visas for international travel
· Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
· Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
· Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly
· Exercise judgment and make decisions to promote smooth workflow and prioritization
· Ensure that internal and external client demands are met
· Create, organize and manage various SharePoint sites and shared drives
Minimum Qualifications
· High School Diploma or equivalent
· Intermediate proficiency in MS Office (Outlook, Excel, PPT)
Preferred Qualifications
· Bachelor’s degree
· 1 year of administrative experience
· Ability to successfully manage multiple, competing priorities to meet deadlines
· Excellent verbal and written communication skills, with a strong customer service focus
· Organizational skills and attention to detail
· Ability to anticipate needs, be resourceful, and use sound judgment and tact
· Critical thinking, analytical, and problem solving skills
· Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff
· Ability to work independently, as well as collaborate in a team environment
· Reliability, flexibility and approachability
· Process oriented, adaptable, reliable, flexible and approachable
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