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We are hiring a Chief Secretary for one of our clients in Qatar.

Candidates who have the required qualifications and experience may apply.

Job Details

Preferred Candidate

Job Advertisement: Secretary (Female)

Company: Vision of Research 

Location:Business Bay, Dubai, UAE 

Employment Type: Full-Time 

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About Us:

Vision of Research is a leading biotechnology project management company dedicated to coordinating and overseeing innovative research projects. We collaborate with research institutions, government ministries, and other stakeholders to drive impactful advancements in the field of biotechnology. Our team is passionate about fostering innovation and delivering excellence in every project we undertake. 

We are seeking a highly organized, proactive, and professional [[Secretary[[ to join our dynamic team. If you thrive in a fast-paced environment and possess exceptional administrative and communication skills, we invite you to apply and grow with us! 

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Key Responsibilities:

Administrative Support:Efficiently handle day-to-day administrative tasks, including scheduling, correspondence, and document management. 

Government Coordination:Assist in liaising with ministries and government entities for project-related approvals and official documentation. 

Customer Relations:Provide excellent customer service by managing client communications and maintaining strong relationships with stakeholders. 

Office Operations:Support office management tasks, such as budgeting, expense reporting, and resource coordination. 

Meeting Assistance:Prepare meeting agendas, take minutes, and follow up on action items. 

Team Collaboration:Work closely with team members to ensure smooth office functioning and a positive work environment. 

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Requirements:

– Gender:Female (as per company policy). 

– Nationality:UAE National (Emirati) preferred. 

– Language Skills:Fluency in English (spoken and written); familiarity with Persian is an advantage. 

– Experience: Proven experience in administrative or secretarial roles, preferably in a corporate or project-driven environment. 

Job Details

Preferred Candidate

The Executive Secretary plays a pivotal role in ensuring the smooth operation of the office by providing high-level administrative support to executives and management. This position requires a proactive individual who can manage multiple tasks efficiently while maintaining a high standard of professionalism. The ideal candidate will possess strong organizational skills and the ability to communicate effectively across various levels of the organization. The Executive Secretary will be responsible for coordinating schedules, managing correspondence, and facilitating communication within the company and with external stakeholders.

Responsibilities:

1. Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
2. Must be willing and able to travel as required based on company needs
3. Prepare and edit correspondence, reports, and presentations to ensure clarity and professionalism.
4. Act as the primary point of contact for internal and external communications, ensuring timely responses.
5. Organize and maintain filing systems, both electronic and paper, for easy retrieval of information.
6. Assist in the preparation of budgets and financial reports, providing administrative support to the finance department.
7. Coordinate and plan company events, meetings, and conferences, ensuring all logistical details are handled.
8. Conduct research and compile data for various projects and presentations as needed.

Preferred Candidate:

1. Proven experience as an executive secretary or similar administrative role.
2. Exceptional organizational and multitasking abilities.
3. Strong verbal and written communication skills in both English and Arabic.

Job Details

Preferred Candidate

• Manage and maintain schedule appointments, and coordinate meetings.
• Prepare meeting agendas, take minutes, and follow up on action items from meetings.
• Handle confidential information and sensitive matters with discretion.
• Draft, proofread, and edit correspondence, reports, and other documents.
• Screen phone calls, emails, and other correspondence; prioritize and respond as necessary.
• Serve as the primary point of contact for both internal and external stakeholders.
• Facilitate smooth communication between the Chairman and various departments, clients, and partners

Job Details

Preferred Candidate

Job Responsibilities and Duties:

• Answering calls, taking messages and handling correspondence.
• Maintaining diaries and arranging appointments
• Handling incoming and outgoing mail, liaising with DHL, FEDEX, UPS, SMSA, TNT and Saudi post. 
• Liaising with Group HR departing for different business processes.
• Typing, preparing and collating reports
• Assisting the company’s General Manager in processing business trips, travel and hotel bookings.
• Documentation tasks related to all administrative function.
• Forwarding Purchase/Sales inquiries to respective Department Heads.
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing Databases.
• Preparing reports and sharing with General Manager if and when instructed.
• Prioritizing workloads.
• Facilities Management, scheduling interviews and arranging visit visa invitations.
• Managing events/meetings and making logistical and transportation arrangements.

Job Details

Preferred Candidate

Job Responsibilities and Duties:

• Answering calls, taking messages and handling correspondence.
• Maintaining diaries and arranging appointments
• Handling incoming and outgoing mail, liaising with DHL, FEDEX, UPS, SMSA, TNT and Saudi post. 
• Liaising with Group HR departing for different business processes.
• Typing, preparing and collating reports
• Assisting the company’s General Manager in processing business trips, travel and hotel bookings.
• Documentation tasks related to all administrative function.
• Forwarding Purchase/Sales inquiries to respective Department Heads.
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing Databases.
• Preparing reports and sharing with General Manager if and when instructed.
• Prioritizing workloads.
• Facilities Management, scheduling interviews and arranging visit visa invitations.
• Managing events/meetings and making logistical and transportation arrangements.

Job Details

Preferred Candidate

The Secretary position in Kuwait is a vital role within the Administration Support Services sector, providing essential support to ensure the smooth operation of the office. The ideal candidate will possess a blend of organizational skills, attention to detail, and the ability to communicate effectively with various stakeholders. This role requires a proactive individual who can manage multiple tasks efficiently while maintaining a professional demeanor. The Secretary will be responsible for a range of administrative duties that contribute to the overall productivity of the team.

Responsibilities:

1. Manage and organize office communications, including emails, phone calls, and correspondence.
2. Schedule and coordinate meetings, appointments, and travel arrangements for executives.
3. Prepare and maintain accurate records, reports, and documentation.
4. Assist in the preparation of presentations and other materials for meetings.
5. Handle confidential information with discretion and professionalism.
6. Support the team in project management and follow-up on action items.
7. Maintain office supplies and equipment, ensuring everything is well-stocked and functional.
8. Provide exceptional customer service to clients and visitors.
9. Assist in onboarding new employees and training administrative staff.
10. Implement and improve administrative processes for greater efficiency.

Preferred Candidate:

1. Strong organizational and time management skills.
2. Excellent verbal and written communication abilities.
3. Proficiency in office software, including Microsoft Office Suite.
4. Ability to work independently and as part of a team.
5. Detail-oriented with a commitment to accuracy.
6. Professional demeanor and appearance.
7. Adaptability to changing priorities and tasks.
8. Experience in handling sensitive information.
9. Strong problem-solving skills.
10. Ability to multitask effectively.

Job Details

Preferred Candidate

Responsibilities:

1. إدارة المواعيد وتنظيم الجداول الزمنية للمديرين.
2. تنسيق الاتصالات بين الأقسام المختلفة والعملاء.
3. إعداد وتوزيع التقارير والمستندات الإدارية.
4. استقبال المكالمات الهاتفية والتعامل مع الاستفسارات.
5. تنظيم الاجتماعات وتوفير الدعم اللوجستي.
6. مساعدة في إعداد الميزانيات والتقارير المالية.
7. الحفاظ على سجلات دقيقة للموارد المالية والمستندات.
8. تقديم الدعم الإداري للموظفين في مختلف الأقسام.
9. التعامل مع المهام الإدارية اليومية بكفاءة.
10. تطوير وتحسين العمليات الإدارية الحالية.

Preferred Candidate:

1. خبرة لا تقل عن 3 سنوات في مجال السكرتارية أو الإدارة.
2. مهارات تواصل قوية باللغة العربية والإنجليزية.

Job Details

Preferred Candidate

Position Overview:

As a Real Estate Administrative Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.

Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.

Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.

Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.

Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.

Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.

Qualifications:

Proven experience as an administrative secretary, preferably in the real estate industry.

Proficiency in Microsoft Office Suite and real estate management software.

Excellent communication and interpersonal skills.

Strong organizational and multitasking abilities.

Knowledge of real estate terminology and processes is advantageous.

About Us:

Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.

Job Type: Full-time

Pay: AED2,500.00 – AED4,000.00 per month

Experience:

• Real Estate: 1 year (Required)

Language:

• Arabic (Required)
• English (Required)

Job Details

Preferred Candidate