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General administration : 3+ Years 12 Years schooling or equivalent : Secretarial qualification preferable Atleast 4 years experience in an administrative…
From The Emirates Group – Tue, 03 Oct 2023 11:36:47 GMT – View all Dubai jobs

To ensure success, an Executive Secretary should be organized, have superb organizational skills and must be exceptional communicators with a keen interest in…
From Indeed – Sun, 01 Oct 2023 22:40:29 GMT – View all Dubai jobs

Experienced in tourism firm and minimum 3 years of experiences in office administration with vast orientation in Microsoft office, PowerPoint, Word, and Excel. AED3,000 – AED4,000 a month
From Indeed – Sun, 01 Oct 2023 07:39:03 GMT – View all Dubai jobs

Manage incoming and outgoing communications (emails, phone calls, etc.). We are seeking a highly organized, proactive, and experienced Executive Secretary to…
From Indeed – Tue, 26 Sep 2023 14:31:43 GMT – View all Dubai jobs

Receive incoming calls for inquiries and other concerns. Assist on other administrative works. English fluency not required but must be able to communicate well…
From Indeed – Tue, 19 Sep 2023 06:58:00 GMT – View all Dubai jobs

*Answer phone calls and emails and take messages on behlaf of CEO. *Take accurate and comprehensive notes at meetings. *Help with daily time management. AED2,500 – AED3,000 a month
From Indeed – Sat, 16 Sep 2023 07:12:06 GMT – View all Dubai jobs

Job Title: Secretary and Administrator

Location: Al Ain, UAE

Position Type: Full-time

About Us:

Al Sahab Trading is a plastic and irrigation accessories products trading company. We are seeking a highly organized and detail-oriented Secretary and Administrator to join our team. This individual will play a crucial role in ensuring smooth day-to-day operations by efficiently handling phone calls, date-entry of invoices, quotations, and email correspondence.

Key Responsibilities:

1. Phone Management:

• Answer and direct incoming phone calls in a professional and friendly manner.
• Take detailed messages and ensure they reach the appropriate person promptly.

1. Invoice Processing:

• Accurately enter and process invoices into the company’s system.
• Verify invoice information for accuracy, including pricing, quantities, and product details.

1. Quotation and Proforma Invoice Preparation:

• Generate quotations and proforma invoices for potential clients, ensuring accuracy and timeliness.
• Collaborate with relevant departments to gather necessary information for quotations.

1. Email Correspondence:

• Respond to emails in a timely and professional manner.
• Sort and prioritize incoming emails, forwarding them to the relevant departments as needed.

1. General Administrative Support:

• Assist with various administrative tasks such as filing, data entry, and office organization.
• Coordinate meetings and appointments, ensuring everyone’s schedule aligns.

1. Maintain Documentation:

• Organize and maintain physical and electronic records for easy access and retrieval.

1. Collaboration and Communication:

• Work closely with team members and communicate effectively to ensure seamless operations.
• Liaise with clients, vendors, and internal departments as necessary.

Job Details

Preferred Candidate

Prior experience in administration would be advantageous. Creating, improving & maintaining the content on the company website. AED2,500 – AED3,000 a month
From Indeed – Thu, 07 Sep 2023 11:46:18 GMT – View all Dubai jobs

This Job is about handling and assisting, including answering phone calls, sending and replying to emails, opening job cards, helping the accountant in his job,… AED3,500 – AED4,000 a month
From Indeed – Wed, 06 Sep 2023 11:19:06 GMT – View all Dubai jobs