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Screen & Respond to routine correspondence inquiries/emails. Responsible for travel bookings, Hotel Bookings, medical appointments, etc of the Directors. AED3,000 – AED5,000 a month
From Indeed – Sat, 29 Jul 2023 10:29:13 GMT – View all Dubai jobs

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Job Details

Preferred Candidate

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Undertake occasional receptionist duties
• Use ticketing system App to to preform tasks required from ticketing system
• Respond to virtual office duties as will trained for

Job Details

Preferred Candidate

Maintain and order office supplies. Good knowledge of administrative procedures. Manage communication including emails and phone calls.
From Indeed – Tue, 25 Jul 2023 11:18:00 GMT – View all Dubai jobs

As a Secretary you will assume the duty for general staff matters, office administration, human resources, projects, events, memberships and other related… AED5,000 – AED6,000 a month
From Indeed – Tue, 25 Jul 2023 06:00:12 GMT – View all Dubai jobs

Dubai: Reliably commute or planning to relocate before starting work (Required). Office aide: 1 year (Preferred). AED2,300 – AED3,000 a month
From Indeed – Mon, 17 Jul 2023 14:26:15 GMT – View all Dubai jobs

Send emails to various participants in bulk. Provide daily reports to stake holders for Training enrolment. Staff to handle registration of probable customers… AED2,500 a month
From Indeed – Mon, 24 Jul 2023 06:48:00 GMT – View all Dubai jobs

An Administrative Assistant plays a crucial role in providing support and assistance to ensure the smooth functioning of an organization or department. The primary responsibility is to perform a wide range of administrative and clerical tasks, handling various duties that contribute to the overall efficiency and productivity of the team or executive they support.

Responsibilities:

1. General Administration
2. Office Operations
3. Data Management
4. Support a Staff
5. Special Projects

Job Details

Preferred Candidate

POSITION OBJECTIVE:

• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents. 

Key activities

• Manage the CEO’s appointments, schedules, and make travel arrangements.
• Handle confidential information and maintain the security of the records and files.
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time; Activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases, arranging and attending meetings, taking and distributing minutes.
• Create a follow up system to ensure tasks assigned by the CEO to other executives are met in a timely manner.
• Focus primarily on coordinating activities that assigned by the CEO and ensure proper time allocation for each activity.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• May have access to the CEO’s email accounts to schedule his appointments and answer or redirect routine enquiries from internal or external sources.
• May act as an office manager in the absence of the CEO on office admin matters by coordinating with different departments.
• Follow up with different departments on tasks assigned by the CEO to meet submissions timeline or completion deadlines

Job Details

Preferred Candidate