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Answering and directing phone calls and emails to appropriate parties
Organizing and scheduling meetings and appointments
Preparing and editing correspondence, reports, and presentations
Managing and maintaining office files and databases
Handling confidential and sensitive information with discretion
Assisting in the coordination and execution of company events and meetings
Performing general office duties, such as ordering supplies and managing office equipment
Welcoming guests and providing hospitality services
Collaborating with other team members to ensure the smooth operation of the office
Providing administrative support to the management team as needed

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Personal Secretarial support to Director
Oversee the performance of business & personal operations and look after Director
Outstanding communication and interpersonal abilities
Co- live & Travel along
Day to day operations
Manage home/ food /sports / sleep/ health /Taxi
Thorough understanding of diverse processes and strategy development
Email /Banking / Forex / Phone/ travel assistance

Job Types: Full- time, Part- time, Permanent, Contract
Part- time hours: 50 per week
Dubai: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):
What’s your native country and type of Visa ?

Language:
English (Preferred)
Shift availability:
Night Shift (Preferred)
Overnight Shift (Preferred)
Day Shift (Preferred)

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Main Responsibilities:

Answer and direct phone calls to team; take message and schedule appointments; applies screening when necessary.
Welcome and direct visitors, guests and clients.
Promote a positive image of the company.
Receive mail, documents, packages and courier deliveries and distribute them.
Maintain filing systems as assigned.
Retrieve information as requested from records, minutes, emails; prepare written summaries of data when needed.
Respond to and resolve administrative inquiries and questions.
Coordinate and schedule travels, meetings and appointments for executives.
Prepare agendas and schedules for meetings.
Record and distribute minutes or other records for meetings.
Oversee and maintain waiting area, ensure permanent cleanliness of company office.
Perform other related duties as assigned.
Main Requirements:

Good English verbal and written communication skills.
Knowledge in Excel, Word and PowerPoint.
Professional Attitude and Appearance.
Good organizational skills and attention to details.
Previous experience as Receptionist and/or Background in Hospitality is an advantage.
Integrity, rigor and respect of governance principles.
Reliably commute or plan to relocate before starting the job.
Job Type: Full-time

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As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information.

Responsibilities:
Answer phone calls and redirect them when necessary
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
Prepare and disseminate correspondence, memos and forms
File and update contact information of employees, customers, suppliers and external partners
Support and facilitate the completion of regular reports
Develop and maintain a filing system
Check frequently the levels of office supplies and place appropriate orders
Make travel arrangements
Document expenses and hand in reports
Undertake occasional receptionist duties

Requirements and skills:
Proven work experience as a Secretary or Administrative Assistant
Familiarity with office organization and optimization techniques
High degree of multi-tasking and time management capability
Excellent written and verbal communication skills
Integrity and professionalism
Proficiency in MS Office
High school diploma
NOTE: APPLICANT MUST BE INSIDE UAE.
INTERESTED CANDIDATES CAN SEND THEIR CV IN GIVEN
E-MAIL:[email protected]

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may also have the following duties::

Greet visitors and direct them to the appropriate departments or individuals
Answer telephones and respond to inquiries via telephone or email
Book meeting rooms, set up conference calls and take messages and minutes during meetings
Perform administrative tasks, including filing and photocopying
Write emails, memos and letters
Implement and/or develop office procedures and record systems
Manage database entry and client files
Order and maintain supplies
Document financial information
Organize and distribute messages
Make and confirm travel arrangements
Prepare and mail outgoing correspondence
Maintain confidential department files/records
Perform routine bookkeeping tasks
Assist with presentations and reports

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Welcoming visitors and clients.
Answering phone calls.
Responding to emails.
Scheduling meetings.
Preparing conference rooms for meetings.
Making travel arrangements for executives.
Printing and copying documents as needed.
Secretary Requirements:
Proficiency with Microsoft Office.
Excellent computer literacy.
Excellent interpersonal skills.
Ability to multitask.
Excellent communication skills.
Excellent time management skills.
Prior experience in administration would be advantageous.

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We are looking for a Executive secretary As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.

You will assist colleagues and executives by supporting them with planning and distributing information.

drop cv on email: [email protected]

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WE’REHIRING
CATERING MARKETING MANAGER
Experience – 6 Years and up
UAE – Experiences required
English Language – and the Arabic is ( Plus )
Work Area : Al Ain City
SEND YOUR CV TO – [email protected]
EXECUTIVE SECRETARY – FEMALE – (OFFICE MANAGER)
Experience – 6 Years and up
English + Arabic
Computer skills + MS Office Package
Work Area: Al Ain City
SEND YOUR CV TO – [email protected]

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Urgent Hiring FILIPINA Office Secretary
Can start immediately (preferred)

Requirements;
with minimum 2yrs experience in the UAE
Proficient in MS Word, Excel, Outlook
Fluent in English
Time management
Punctual
Basic knowledge in Accounting
Office Location: Al Safa

Please send your CV with recent photo
[email protected]

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