Represents the Chairman, Group CEO by welcoming visitors, reviewing correspondence; arranging corporate functions; answering questions and meeting requests directed to the Executive Management
Provide administrative and clerical support to the Board of Directors, Executive Management, and Family of the Owner.
Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the flights; booking other transportation; arranging lodging and meeting accommodations for the Executive Management and Family of the Owner
Upholding legal documents of the company
Communication and correspondence to all departments
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments for the Executive Management
Manage communication including emails and phone calls
We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.
As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as:
• Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate • Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested • Prepare, assemble and distribute various reports and documents • Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle • Keep calendar constantly updated to facilitate appointment and meeting schedules • Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate • Arrange for various meetings and take minutes • Function as an administrative link to ensure that all parties receive the relevant information respectively • Organize business travel arrangements and other duties as assigned
Job Summary: As an Administration – Executive Secretary, you will be responsible for providing high-level administrative support to the executives within the organization. You will handle a variety of tasks to ensure the smooth running of the executive’s day-to-day operations.
Job Responsibility: – Manage and maintain executives’ schedules and appointments – Prepare and organize meetings, including taking minutes and coordinating logistics – Handle and prioritize incoming emails, correspondence, and phone calls – Conduct research and prepare reports, presentations, and other documents as needed – Coordinate travel arrangements and itineraries – Assist with personal tasks as required by the executives – Maintain confidentiality and handle sensitive information with discretion
Candidate Requirements: – Proven experience as an executive secretary or similar administrative role – Excellent organizational and time management skills – Strong written and verbal communication skills – Proficiency in MS Office and other relevant software – Ability to multitask and prioritize tasks effectively – High level of confidentiality and professionalism
Tech-savviness: Proficient in using a variety of office software and collaboration tools, facilitating efficient communication and data management, while adapting to new technologies and tools as needed.
Displays a high degree of integrity and sensitivity in managing sensitive information, ensuring absolute discretion in all tasks and interactions.
Works collaboratively with cross-functional peers, cultivating positive rapport and enhancing a cohesive work atmosphere through proactive assistance and cooperation.
Proficient in solving challenges creatively, employing analytical expertise and meticulous attention to detail to identify issues and implement effective solutions.
Exhibits exceptional problem-solving acumen, adept at recognizing obstacles and deploying innovative solutions through analytical thinking and meticulous attention to detail.
As an Executive Secretary, you will play a crucial role in providing administrative support to the executive team, ensuring seamless daily operations. This involves managing their calendars, scheduling meetings, and coordinating travel arrangements with efficiency and attention to detail.
Providing pivotal administrative support to the executive team, ensuring their daily operations run smoothly.
Safeguarding sensitive data and ensuring utmost confidentiality in managing confidential materials.
Supporting the executive team by efficiently managing calendars, scheduling meetings, and coordinating travel arrangements.
Ensuring the executive team’s effectiveness through well-organized administrative assistance and coordination.
Demonstrating a commitment to maintaining confidentiality by responsibly handling sensitive information.
We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.
As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support activities for the General Manager, inclusive of highly confidential and sensitive matters to ensure smooth operation of the executive office, whereby your role will include key responsibilities such as:
• Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
• Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested
• Review all incoming mail and prioritize before forwarding to the General Manager
• Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc.
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
• Compose letters on behalf of the General Manager
• Attend meetings, record, write and distribute the minutes and follow up on action items
• Organize travel and external business trips on behalf of the General Manager
Job Details
Posted Date:
2024-10-22
Job Location:
United Arab Emirates – Abu Dhabi
Department:
Administration
Preferred Candidate
Nationality:
Australia; Canada; Great Britain (UK); Ireland; New Zealand; United Kingdom; United States
