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Dynamic Legal Assistant position that involves administration, project management and client consulting.

Client Details

Our client are a reputable, global law firm based in Riyadh.

Description

Attend client meetings with partners to take minutes.Support partners in managing client relationships with relevant departments.Manage diaries for all attorneys efficiently and accurately.Handle document production, including amendments, formatting, and version control.Schedule meetings, lunches, and dinners, ensuring follow-up confirmations.Arrange complex travel plans, including flights, accommodation, visas, and transfers.Answer phone queries and accurately relay messages.Perform photocopying, printing, binding, scanning, and filing of documents.Assist with billing, coordinating with partners and accounts to finalize and send invoices.Enter timesheets for attorneys.Prepare expense claims, invoice requests, and petty cash reports.Assist with new client files and matters, including KYC documentation.Log client development events and meetings in internal systems.Provide additional secretarial support when other assistants are unavailable.

Profile
Bachelor degree in Law is essential2-5 years corporate work experience as a legal assistant, business development, project management, consulting or similar Experience working for a multinational organisation is highly preferred Excellent verbal and written English skillsExcellent verbal and written Arabic skills

Job Offer
Work for a reputable, global law firmOpportunity to be mentored by exceptional leaders within the legal field Exceptional learning and development opportunitiesUnique position providing exposure to clients early on Competitive monthly salary and benefits on offer

Job Details

Preferred Candidate

Our client, a renowned leader in the Consumer Electronics industry, is dedicated to enhancing lives around the globe through cutting-edge design and exceptional quality. As they continue to grow and innovate, they are seeking a Admin Manager (Executive Secretary)

Key Responsibilities

• Daily administrative and organizational support to Director and Managers
• Invoicing management
• Legal and administrative requirements, monitoring and communications (Licences, building administration etc.)
• Subcontractors management (Code of Ethics, NDA, contracts)
• Clients database maintenance
• Petty cash expenses management
• Shall perform other tasks and duties related to his position as assigned by his first line manager.

Candidate Requirements:

· 5+ years of experience in managing Administrative responsibilities

· Should have managed a team

· Effective Communication Skills (Written & Verbal).

Job Details

Preferred Candidate

Secretary for HSE Management

Job Details

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Secretary for QA/QC Management

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Secretary for Procurement Management

Job Details

Preferred Candidate

Job description

Job Description: We are seeking a detail-oriented and organized Secretary to support our team in the construction and real estate sectors. The ideal candidate will be responsible for providing administrative support, managing documentation, and ensuring smooth communication between stakeholders.

Key Responsibilities:

• Manage and schedule meetings, appointments, and travel arrangements for executives and project managers.
• Organize and maintain project files, contracts, blueprints, and other important documents.
• Serve as a liaison between clients, contractors, and vendors, ensuring clear and timely communication.
• Prepare and process correspondence, reports, and presentations as needed.
• Maintain accurate records of transactions and project timelines.
• Assist with invoicing, budgeting, and other financial documentation.
• Support the team in various administrative tasks as required

Job Details

Preferred Candidate

• Effectively maintain a streamlined flow of all inward and outward communication to ensure optimum functioning of the company.
• Assist the relevant team members with all traveling formalities, including booking, accommodation, and departure.
• Discuss a detailed timetable of current and upcoming meetings with the top-level management to maintain timely addressal of crucial decisions.
• Communicate fluently in telephonic conversations by adhering to organizational ethics and protocols.
• Meet and greet clients and visitors and direct them to intended departments.

Job Details

Preferred Candidate