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secretary
LOCATION: DUBAI/ SHARJAH
SALRY: 3500AED TO 6500AED

ONLY THOSE IN UAE SHOULD APPLY
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NOW HIRING

• Manage all incoming and outgoing correspondences.
• Discuss a detailed timetable of current and upcoming meetings with the top-level management to maintain timely addressal of crucial decisions.
• Communicate fluently in telephonic conversations by adhering to organizational ethics and protocols.
• Build the company’s reputation by greeting customers, clients, and visitors in a cordial, charming, and helpful manner.
• Collaborating with internal and external stakeholders will be central to your responsibilities, as you assist in organizing events, conferences, and business functions. Your ability to interact professionally and diplomatically will contribute to the organization’s positive image.
• Managing confidential and sensitive information with the utmost discretion and integrity.
• Handling incoming correspondence, prioritizing emails and phone calls, and effectively communicating messages.
• Ensuring the accuracy and professionalism of written materials, including reports, memos, and presentations.
• Working collaboratively with stakeholders to orchestrate successful events, conferences, and business activities.
• Contributing to the organization’s polished image by producing, editing, and enhancing written documents.
• Provides a complete secretarial/clerical service including office management, time management, correspondence and clerical responsibilities.
• Provides a professional administrative/secretarial service, routing callers and correspondences as necessary and taking initiative in drafting and finalizing replies where appropriate to ensure that all matters are dealt with efficiently and appropriately
• Acts as first point of contact for both internal and external visitors wishing to contact the direct Manager to filter and schedule visits.
• Co-ordinates and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects

Job Details

Preferred Candidate

SECRETARY
SALARY: 3500AED – 6500AED
LOCATION: DUBAI SHARJAH

ONLY THOSE IN UAE
USE EMAIL/ WHATSAPP

Key Responsibilities:
Key Responsibilities:

Front Desk Management:

Greet and assist visitors, clients, and staff in a professional and friendly manner.
Answer, screen, and direct phone calls, and take messages as needed.
Manage the office’s appointment calendar and schedule meetings or appointments.
Administrative Support:

Perform general administrative duties such as filing, photocopying, and faxing documents.
Prepare and process correspondence, reports, and other documents as required.
Maintain office supplies inventory and order supplies when necessary.
Visitor and Client Management:

Register visitors, issue visitor badges, and inform relevant staff of their arrival.
Handle client inquiries, providing information or directing them to the appropriate department.
Ensure a professional and clean front office area at all times.
Appointment Scheduling:

Coordinate meeting rooms and ensure they are prepared for meetings.
Schedule appointments, meetings, and conference calls, and manage related logistics.

We are seeking a seasoned and detail-oriented Board Secretary to join our consulting and management consulting firm. In this role, you will be responsible for providing high-level administrative support to the Board of Directors, ensuring the smooth and effective operation of board meetings, and managing corporate governance activities. Your expertise will be crucial in maintaining compliance with legal and regulatory requirements, as well as supporting strategic decision-making processes.

Key Responsibilities:

• Prepare agendas, coordinate meetings, and distribute materials for Board meetings, ensuring that all necessary documentation is provided and accessible. Attend Board meetings and accurately record minutes, capturing key discussions, decisions, and action items.

Job Details

Preferred Candidate

• You will be responsible for preparing and proofreading a variety of documents, including memos, reports, and presentations, to uphold the professional standards of the organization. Your excellent communication skills will be essential in maintaining effective correspondence and relaying messages accurately.
• Creating, proofreading, and editing various documents, such as memos, reports, and presentations.
• Managing various office-related responsibilities, such as supplies, maintenance, and basic IT support.
• Ensuring a well-organized work environment by overseeing office management duties, from supplies to IT assistance.
• Crafting and refining documents with meticulous attention to detail, upholding the organization’s communication standards.
• Demonstrating a commitment to maintaining confidentiality by responsibly handling sensitive information.

Job Details

Preferred Candidate

• Maintain professional etiquette to welcome visitors and guide them as per requirement.
• Help the staff members with crucial tasks related to scheduling, agendas, and meetings, ensuring fluent corporate functioning.
• Redirect phone calls to the desired personnel after analyzing the priority of the conversation and caller.
• Keep track of the upcoming events and inform the specific staff members about vital activities and meetings.
• Use communication channels like telephone, emails, and fax to convey precise information as per the visitor’s requirement.
• Handle responsibilities like printing, scanning, collating, etc., to facilitate team members with daily activities.

Job Details

Preferred Candidate

• Ensure prompt addressal of calls, messages, emails, and other correspondences.
• Make travel arrangements & Document expenses in reports.
• Schedule and manage all appointments and meetings to ensure they happen at the required time.
• Attend and manage all incoming communications as per the requirements and objectives of the company.
• Facilitate visitors by guiding them to the respective destination in the company.

Job Details

Preferred Candidate

We are currently seeking a highly organized and detail-oriented Secretary to join our team in Kuwait. As a Secretary, you will be responsible for providing administrative support to ensure efficient operation of the office. The ideal candidate will have excellent communication and organizational skills, as well as the ability to multitask and prioritize tasks effectively.

Responsibilities:

1. Answer and direct phone calls in a professional manner
2. Organize and schedule appointments and meetings
3. Maintain an organized filing system
4. Prepare and edit correspondence, reports, and presentations
5. Make travel arrangements and coordinate logistics
6. Manage office supplies and equipment inventory
7. Assist in the preparation of meetings and conferences
8. Handle sensitive and confidential information with discretion
9. Provide general administrative support to the team
10. Perform other duties as assigned

Preferred Candidate:

1. Proven work experience as a Secretary or Administrative Assistant
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
3. Excellent organizational and time management skills
4. Strong attention to detail and accuracy
5. Ability to prioritize tasks and meet deadlines
6. Strong verbal and written communication skills
7. Ability to maintain confidentiality
8. Strong problem-solving skills
9. Ability to work independently and as part of a team
10. Professional demeanor and appearance

Job Details

Preferred Candidate

We are looking for an experienced and efficient Secretary to manage our administrative tasks. Your clerical and administrative support will assist office personnel and optimize workflow. Job duties include answering phone calls, organizing files, scheduling meetings, making travel arrangements, taking notes at meetings, typing up documents, inputting information into our database, and ensuring office supplies are stocked. Our ideal candidate is self-motivated and has at least one year of experience as a secretary or administrative assistant.

Secretary Duties and Responsibilities:

-Respond to calls, emails, and routine letters; direct

inquiries to the appropriate person.

-Arrange, coordinate, and schedule meetings; prepare

meeting documents.

-Make travel arrangements for office personnel

Maintain a content management system.

-Track inventory of office supplies and order more

when necessary.

-Write and distribute routine correspondence

Compile data and prepare reports.

-Maintain updated contact information for company

employees, suppliers, and customers.

Secretary Requirements and Qualifications:

-High school diploma or equivalent.

-1+ years of experience in a secretarial role preferred.

-Professional demeanor and attitude.

-Familiarity with office organization techniques

-Well-organized, detail-oriented.

-Excellent communication and time-management skills.

-Proficient with Microsoft Office.

Job Details

Preferred Candidate

• Handling confidential and sensitive information will be a key aspect of your role, requiring a high level of discretion and integrity. You will manage sensitive documents and discussions with utmost confidentiality.
• Managing confidential and sensitive information with the utmost discretion and integrity.
• Handling incoming correspondence, prioritizing emails and phone calls, and effectively communicating messages.
• Exercising discretion and integrity while handling sensitive information and confidential documents.
• Taking charge of office management aspects, encompassing supplies, maintenance, and handling minor IT issues.
• Contributing to the organization’s polished image by producing, editing, and enhancing written documents.

Job Details

Preferred Candidate