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The Administration Manager plays a crucial role in ensuring the smooth operation of the administrative functions within an investment, securities, and funds recruitment agency. This position requires a blend of managerial skills, organizational abilities, and a keen understanding of the financial services sector. The ideal candidate will oversee various administrative tasks, manage a team, and ensure compliance with industry regulations while fostering a productive work environment.

Responsibilities:

1. Oversee daily administrative operations and ensure efficiency in processes.
2. Manage and mentor administrative staff, providing guidance and support.
3. Develop and implement administrative policies and procedures to enhance productivity.
4. Coordinate with different departments to ensure seamless communication and collaboration.
5. Monitor compliance with industry regulations and internal policies.
6. Prepare and manage budgets for administrative functions.
7. Assist in recruitment processes by providing administrative support.
8. Organize and maintain company records and documentation.
9. Evaluate and improve administrative systems and processes.
10. Provide regular reports to senior management on administrative performance and initiatives.

Preferred Candidate:

1. Strong leadership and team management skills.
2. Excellent organizational and multitasking abilities.
3. Proficient in financial services and investment industry knowledge.
4. Exceptional communication and interpersonal skills.
5. Detail-oriented with a focus on compliance and accuracy.
6. Ability to work under pressure and meet deadlines.
7. Proficient in using office software and administrative tools.
8. Problem-solving mindset with a proactive approach.
9. Strong analytical skills to assess administrative performance.
10. Commitment to continuous improvement and professional development.

Job Details

Preferred Candidate

• Manage financial records and ensure their accuracy and integrity.
• Ensure compliance with legal regulations and company policies.
• Prepare financial reports, including balance sheets, income statements, and cash flow statements.
• Support Senior Accountants, Finance Managers and other members of the team, with related activities.
• Maintain accurate financial statements and reconcile discrepancies.
• Collaborate with internal teams to provide financial insights and support decision-making processes.
• Organizes and expedites flow of work through project or site and initiates follow up action.
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures.
• Assists with setup, development and coordination of site-specific PMP and PIFs.
• Sets up and maintains hard copy and electronic site file directories.
• Issues and approves access to shared project drives and websites.
• Ensures the correct functioning of facilities, office and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording.
• Ensures reports and documents follow company and project standards and quality.
• Manages project specific forms and instructions.
• Coordinates, schedules and prepares information for meetings and appointments.
• Assists field operations with completion of daily time sheets.
• Assists with onboarding/orientation of personnel.
• Assists with internal and external project audits.
• Arranges travel, accommodations and car rentals.
• Prepares letters and memoranda for manager’s review.
• Gathers data and material information to be billed.
• Scans, emails, answers call, makes copies.

Job Details

Preferred Candidate

The Accounting and Administration Manager plays a pivotal role in ensuring the financial health and operational efficiency of the organization. This position is vital for managing the accounting functions, overseeing administrative tasks, and ensuring compliance with financial regulations. The ideal candidate will possess extensive experience in accounting and administration, particularly within the merchandising, real estate, and manufacturing sectors. This role requires a strategic thinker who can lead a team, streamline processes, and contribute to the overall success of the company.

Responsibilities:

1. Oversee all accounting operations, including accounts payable, accounts receivable, and payroll.
2. Prepare and present financial reports to senior management, ensuring accuracy and compliance with regulations.
3. Develop and implement accounting policies and procedures to enhance operational efficiency.
4. Manage the annual budgeting process and monitor financial performance against the budget.
5. Ensure compliance with tax regulations and oversee the preparation of tax returns.
6. Lead and mentor the accounting and administrative team, fostering a collaborative work environment.
7. Coordinate with external auditors during financial audits and ensure timely resolution of any issues.
8. Implement and maintain financial software systems to improve reporting and analysis.
9. Monitor cash flow and manage banking relationships to optimize financial resources.
10. Conduct regular reviews of administrative processes to identify areas for improvement.

Preferred Candidate:

1. Proven experience in accounting and administration management, preferably in merchandising, real estate, or manufacturing.
2. Strong leadership skills with the ability to motivate and develop a team.
3. Excellent analytical and problem-solving abilities.
4. In-depth knowledge of accounting principles and financial regulations.
5. Strong communication skills, both written and verbal.
6. Ability to work under pressure and meet tight deadlines.
7. Proficient in accounting software and Microsoft Office Suite.
8. Detail-oriented with a strong focus on accuracy.
9. Ability to adapt to changing business environments.
10. Strong organizational skills and the ability to manage multiple tasks simultaneously.

Job Details

Preferred Candidate

A Reputable Company located in Hazmieh is seeking to recruit an Admin Assistant.

Job Details

Preferred Candidate

A Reputable Company located in Riyadh is seeking to recruit a Administration Secretary/Coordinator.

Main Duties :

• Coordinate logistics related to company vehicles, materials, day to day supplies including company assets.
• Oversee financial tracking and reporting, ensuring smooth communication with the finance team.
• Collect and follow up on the purchase orders with the head office procurement department.
• Manage all documentation, including contracts, permits, and project files, ensuring accuracy and timely filing.
• Act as a liaison between different departments, ensuring alignment on project timelines, updates, and deliverables.
• Facilitate communication between internal teams and external stakeholders to ensure that all logistical and documental processes are in sync.
• Provide administrative support to ensure smooth operations and compliance with company policies.
• Follow up with HR department for the employees needs and status.

Job Details

Preferred Candidate

About Us:

Deal Drive is an international company expanding its automotive business across the Middle East, including the UAE. Our mission is to deliver the highest service standards and establish efficient processes with clients, partners, and government agencies, offering innovative solutions in the automotive transactions and logistics market.

We are seeking a skilled and responsible Public Relations Officer to represent Deal Drive’s interests in the UAE. This role requires strong partner engagement abilities, a deep understanding of company processes, and a commitment to upholding our corporate standards.

Key Responsibilities:

• Process partner requests in line with internal business procedures.

• Prepare documentation for approvals and transactions, ensuring administrative precision.

• Represent Deal Drive’s interests with UAE governmental bodies, including collaboration with the RTA.

• Oversee compliance with corporate standards and assist partners in their understanding and implementation.

• Resolve disputes with clients, coordinating with management to ensure prompt and effective solutions.

• Conduct inventory audits and manage stock levels.

• Ensure accurate and timely reporting.

What We Offer:

• Participation in the development of an international automotive business in the dynamic UAE market.

• Opportunities for career growth and professional development.

• Support for fieldwork with transportation cost reimbursement.

• A dynamic work environment and opportunities to develop skills in a multicultural setting.

Join Deal Drive and contribute to the growth of a world-class automotive business in the UAE!

Job Details

Preferred Candidate

Leasing Admin Coordinator / Leasing Administrator

• Prepare lease related documentation such as offers, leases, addendums and terminations.
• Monitor lease expiry and preparation of renewal offers.
• Receive cheques & timely forward them to accounts department.
• Maintaining proper updated records / files for the tenant.
• Assist leasing team on their admin requirements e.g. leasing meeting materials, floor plans etc.
• Timely prepare proposals / offers, approvals of lease to managers.

Job Details

Preferred Candidate

As an Administrative Assistant, you will work closely with our Sales team to support them on Sales tasks.

· Dispatch product samples to prospective clients.

· Handle inquiries from B2B and B2C clients.

· Manage and process customer orders efficiently.

· Prepare products for shipment.

· Coordinate with logistics to ensure timely delivery of orders.

· Engage with new customers to expand our client base.

· Deliver product information and demonstrations as necessary.

· Communicate via email and phone with potential and existing clients.

· Initiate cold outreach to identify new business opportunities and cultivate relationships.

· Manage a pipeline of prospective customers.

· Collaborate with the marketing team on sales campaigns and promotional activities.

· Input order details into system to track and manage inventory.

· Represent and promote the company, building good relationships with potential partners and customers

Job Details

Preferred Candidate

Key Responsibilities:

• Assist in organizing and maintaining office files, records, and documents.

• Support scheduling of meetings, appointments, and handling basic correspondence.

• Answer phone calls and respond to emails in a professional manner.

• Help manage office supplies and coordinate orders when needed.

• Provide general support to the our team in Dubai.

• Greet and assist visitors, ensuring a welcoming and professional environment.

• Assist with basic data entry and report preparation tasks.

Job Details

Preferred Candidate