Secretary for HSE Management
Job Details
| Posted Date: | 2024-10-16 |
| Job Location: | Saudi Arabia – Riyadh |
| Job Role: | Secretarial |
| Company Industry: | Telecommunications |
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Secretary for QA/QC Management – Majorel KSA
Secretary for Procurement Management – Majorel KSA
Secretary – Amwaj Rotana – Jumeirah Beach
We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.
As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as:
• Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate
• Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested
• Prepare, assemble and distribute various reports and documents
• Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
• Arrange for various meetings and take minutes
• Function as an administrative link to ensure that all parties receive the relevant information respectively
• Organize business travel arrangements and other duties as assigned
Job Details
| Posted Date: | 2024-10-11 |
| Job Location: | United Arab Emirates – Dubai |
| Department: | Administration |
Preferred Candidate
| Degree: | Bachelor’s degree |
Secretary – jadara home for real estate develoopement
Job description
Job Description: We are seeking a detail-oriented and organized Secretary to support our team in the construction and real estate sectors. The ideal candidate will be responsible for providing administrative support, managing documentation, and ensuring smooth communication between stakeholders.
Key Responsibilities:
- Manage and schedule meetings, appointments, and travel arrangements for executives and project managers.
- Organize and maintain project files, contracts, blueprints, and other important documents.
- Serve as a liaison between clients, contractors, and vendors, ensuring clear and timely communication.
- Prepare and process correspondence, reports, and presentations as needed.
- Maintain accurate records of transactions and project timelines.
- Assist with invoicing, budgeting, and other financial documentation.
- Support the team in various administrative tasks as required
Job Details
| Posted Date: | 2024-10-03 |
| Job Location: | United Arab Emirates – Abu Dhabi |
| Job Role: | Secretarial |
| Company Industry: | Real Estate; Construction & Building; Project & Construction Planning |
Preferred Candidate
Secretary – Al Fares Holding Company
- Effectively maintain a streamlined flow of all inward and outward communication to ensure optimum functioning of the company.
- Assist the relevant team members with all traveling formalities, including booking, accommodation, and departure.
- Discuss a detailed timetable of current and upcoming meetings with the top-level management to maintain timely addressal of crucial decisions.
- Communicate fluently in telephonic conversations by adhering to organizational ethics and protocols.
- Meet and greet clients and visitors and direct them to intended departments.
Job Details
| Posted Date: | 2024-10-02 |
| Job Location: | Saudi Arabia – Khobar |
| Job Role: | Secretarial |
| Company Industry: | Hardware & Building Materials |
Preferred Candidate
| Nationality: | Lebanon; Tunisia |
Executive Secretary – Nova M Hotel
We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.
As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support activities for the General Manager, inclusive of highly confidential and sensitive matters to ensure smooth operation of the executive office, whereby your role will include key responsibilities such as:
• Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
• Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested
• Review all incoming mail and prioritize before forwarding to the General Manager
• Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc.
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
• Compose letters on behalf of the General Manager
• Attend meetings, record, write and distribute the minutes and follow up on action items
• Organize travel and external business trips on behalf of the General Manager
Job Details
| Posted Date: | 2024-09-22 |
| Job Location: | Saudi Arabia – Riyadh |
| Department: | Executive Office |
Preferred Candidate
| Nationality: | Australia; Canada; Great Britain (UK); Ireland; New Zealand; United Kingdom; United States |
Secretary – Human Resources – City Centre Rotana
We’re currently seeking for passionate and dynamic guest focused Human Resources professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.
As a Secretary you are responsible to provide a full range of secretarial and administrative support activities to the HR Manager, inclusive of highly confidential and sensitive matters to ensure smooth operation of the Human Resources office whereby your role will include key responsibilities such as:
• Organize daily incoming correspondence, make preliminary assessment and handle/respond as appropriate
• Manage the Human Resources Manager’s diary and ensure that trace file is checked and actioned on a daily basis
• Maintain all employee files and handle telephone calls as per Rotana standard and take messages and prioritize where necessary
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Establish and maintain various filing/records/database of business contacts, trace pending items and follow up as appropriate
• Arrange for various meetings, take minutes, including board of directors meetings, as well as any management meeting as they arise
• Coordinate daily communication and briefing between the Human Resources Manager, Government Relations Officer, etc
• Organize business travel arrangements and other duties as assigned
Job Details
| Posted Date: | 2024-09-15 |
| Job Location: | Qatar – Doha |
| Department: | Human Resources and Recruitment |
Preferred Candidate
Personal Secretary – Platinum Laundry
Job Title: Company Secretary
ð Location: Doha, Qatar
About Us: We are a leading laundry chain with multiple branches across Doha, committed to providing exceptional laundry services. As we continue to expand, we seek a skilled and experienced Company Secretary to join our dynamic team.
Role Overview: As a Company Secretary, you will play a crucial role in ensuring the smooth operation of our company’s governance and compliance processes. You will be responsible for maintaining corporate records, facilitating board meetings, and ensuring adherence to legal and regulatory requirements.
Key Responsibilities:
- Corporate Governance:
- Maintain and update corporate records, including company registration documents, minutes of meetings, and official correspondence.
- Facilitate the organization and documentation of board and committee meetings, including preparing agendas, taking minutes, and following up on action items.
- Compliance & Legal:
- Ensure compliance with all legal and regulatory requirements, including company law and corporate governance standards.
- Liaise with legal advisors and regulatory bodies to handle legal documents, submissions, and compliance issues.
- Administrative Support:
- Provide high-level administrative support to senior management and the board of directors.
- Coordinate and manage internal and external communications related to corporate governance.
- Documentation & Reporting:
- Prepare and file necessary reports and documents with regulatory agencies.
- Maintain accurate and up-to-date records of company activities and changes.
Requirements:
- Experience: Minimum of 3 years experience in a Company Secretary role or a similar position with a strong understanding of corporate governance, compliance, and administration.
- Skills:
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and familiarity with corporate governance software.
- Qualifications: Relevant qualifications in business administration, law, or related fields.
Important Information:
- Application Process: To be considered for this role, please submit your application through Bayt. Applications submitted directly to the employer or through other channels will not be reviewed.
Job Details
| Posted Date: | 2024-09-13 |
| Job Location: | Qatar – Doha |
| Job Role: | Secretarial |
| Company Industry: | Accounting; Business Support Services |
Preferred Candidate
| Gender: | Female |
Personal Secretary – Mr and Mrs Clean Laundry
Job Title: Company Secretary
ð Location: Doha, Qatar
About Us: We are a leading laundry chain with multiple branches across Doha, committed to providing exceptional laundry services. As we continue to expand, we seek a skilled and experienced Company Secretary to join our dynamic team.
Role Overview: As a Company Secretary, you will play a crucial role in ensuring the smooth operation of our company’s governance and compliance processes. You will be responsible for maintaining corporate records, facilitating board meetings, and ensuring adherence to legal and regulatory requirements.
Key Responsibilities:
- Corporate Governance:
- Maintain and update corporate records, including company registration documents, minutes of meetings, and official correspondence.
- Facilitate the organization and documentation of board and committee meetings, including preparing agendas, taking minutes, and following up on action items.
- Compliance & Legal:
- Ensure compliance with all legal and regulatory requirements, including company law and corporate governance standards.
- Liaise with legal advisors and regulatory bodies to handle legal documents, submissions, and compliance issues.
- Administrative Support:
- Provide high-level administrative support to senior management and the board of directors.
- Coordinate and manage internal and external communications related to corporate governance.
- Documentation & Reporting:
- Prepare and file necessary reports and documents with regulatory agencies.
- Maintain accurate and up-to-date records of company activities and changes.
Requirements:
- Experience: Minimum of 3 years experience in a Company Secretary role or a similar position with a strong understanding of corporate governance, compliance, and administration.
- Skills:
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and familiarity with corporate governance software.
- Qualifications: Relevant qualifications in business administration, law, or related fields.
Important Information:
- Application Process: To be considered for this role, please submit your application through Bayt. Applications submitted directly to the employer or through other channels will not be reviewed.
Skills
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and familiarity with corporate governance software.
Job Details
| Posted Date: | 2024-09-13 |
| Job Location: | Qatar – Doha |
| Job Role: | Secretarial |
| Company Industry: | Accounting; Administration Support Services |
Preferred Candidate
| Gender: | Female |