Archives

Secretary

Job Details

Preferred Candidate

Medical Secretary

Job Details

Preferred Candidate

Job Title: Sales Executive Secretary

Location: Riyadh

Employment Type: Full-Time

Experience: Minimum 2 years

Job Description:

We are seeking a proactive and experienced Sales Executive Secretary to join our team. The ideal candidate will support the recruitment, human resources, and cleaning services industry operations while assisting the sales department.

Key Responsibilities:

Sales Support:

• Generate client leads and enter data accurately
• Assist in preparing sales reports and presentations
• Maintain records of sales data and client information
• Schedule meetings and follow-ups with the sales team
• Draft proposals and quotations for clients

Executive Support:

• Manage calendars, appointments, and travel arrangements
• Handle confidential documents and correspondence
• Ensure smooth communication between departments and external stakeholders

Job Details

Preferred Candidate

• Handling confidential and sensitive information will be a key aspect of your role, requiring a high level of discretion and integrity. You will manage sensitive documents and discussions with utmost confidentiality.
• Collaborating effectively with internal and external stakeholders to coordinate events and functions.
• Handling incoming correspondence, prioritizing emails and phone calls, and effectively communicating messages.
• Exercising discretion and integrity while handling sensitive information and confidential documents.
• Taking charge of office management aspects, encompassing supplies, maintenance, and handling minor IT issues.
• Contributing to a functional work atmosphere by supervising office management tasks, from supplies to technical support.

Job Details

Preferred Candidate

LOCATION: DUBAI, SHARJAH.

Panctual, smart and deliver on time applicant. Can speak English and very active.
CONTACT: 0567815136
Email: [email protected]

Immediately needed.
Use email or whatsapp to apply now

• As an Executive Secretary, you’ll also oversee office management tasks, including maintaining supplies, coordinating office maintenance, and assisting with basic IT troubleshooting, contributing to a productive and well-organized work environment.
• Managing incoming communication, prioritizing emails and calls, and relaying messages as needed.
• Safeguarding sensitive data and ensuring utmost confidentiality in managing confidential materials.
• Ensuring the accuracy and professionalism of written materials, including reports, memos, and presentations.
• Crafting and refining documents with meticulous attention to detail, upholding the organization’s communication standards.
• Excelling as a communication hub by efficiently handling incoming messages and conveying information accurately.

Job Details

Preferred Candidate

• Handle all communication channels of the organization in a fluent and efficient manner.
• Make travel arrangements & Document expenses in reports.
• Coordinate with relevant personnel for the timely arrangement of meetings to ensure the smooth functioning of the organization.
• Maintain clear and concise telephonic communication to handle inquiries by portraying high professional standards.
• Facilitate visitors by guiding them to the respective destination in the company.

Job Details

Preferred Candidate

The Executive Secretary plays a pivotal role in ensuring the smooth operation of the executive office within the FMCG sector. This position requires a highly organized and detail-oriented individual who can manage various administrative tasks while supporting senior management. The ideal candidate will possess exceptional communication skills and the ability to handle confidential information with discretion. The Executive Secretary will be responsible for facilitating communication between departments, managing schedules, and ensuring that all office operations run efficiently.

Responsibilities:

1. Manage and maintain the executive’s calendar, including scheduling meetings and appointments.
2. Prepare and edit correspondence, reports, and presentations as required.
3. Act as the primary point of contact for internal and external stakeholders.
4. Coordinate travel arrangements and itineraries for the executive team.
5. Organize and maintain files and records, ensuring easy access to important documents.
6. Assist in the preparation of budgets and financial reports.
7. Conduct research and compile information for meetings and presentations.
8. Handle confidential information with the utmost professionalism and integrity.
9. Support the execution of special projects and initiatives as assigned.
10. Facilitate communication between departments to ensure alignment and efficiency.

Preferred Candidate:

1. Bachelor’s degree in a relevant field.
2. Fluent in English, with strong verbal and written communication abilities.
3. Strong organizational and multitasking skills.
4. Strong interpersonal skills and a professional demeanor.
5. Experience as a secretary or administrative assistant is highly desirable.
6. Ability to manage time effectively and prioritize tasks.

Job Details

Preferred Candidate

Job Responsibilities and Duties:

• Answering calls, taking messages and handling correspondence.
• Maintaining diaries and arranging appointments
• Handling incoming and outgoing mail, liaising with DHL, FEDEX, UPS, SMSA, TNT and Saudi post. 
• Liaising with Group HR departing for different business processes.
• Typing, preparing and collating reports
• Assisting the company’s General Manager in processing business trips, travel and hotel bookings.
• Documentation tasks related to all administrative function.
• Forwarding Purchase/Sales inquiries to respective Department Heads.
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing Databases.
• Preparing reports and sharing with General Manager if and when instructed.
• Prioritizing workloads.
• Facilities Management, scheduling interviews and arranging visit visa invitations.
• Managing events/meetings and making logistical and transportation arrangements.

Job Details

Preferred Candidate