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• Manage all incoming and outgoing correspondences.
• Handle Supplier communication, contracts and making RFQ
• Maintain clear and concise telephonic communication to handle inquiries by portraying high professional standards.
• Contribute to enhancing client interaction using suitable gestures and greeting techniques.
• Knowledge in Procurement and marketing

Job Details

Preferred Candidate

Job Responsibilities

• Manage and coordinate travel arrangements for company executives and staff, including booking flights, accommodations, and transportation.
• Prepare and maintain travel itineraries and agendas for company trips.
• Monitor and track travel expenses and provide expense reports to management.
• Act as a point of contact for travel-related inquiries and provide assistance to employees regarding travel policies and procedures.
• Ensure that all travel documentation is in order, including visas and travel insurance.
• Communicate effectively with vendors and service providers to ensure quality service delivery.
• Stay updated with industry trends and apply best practices to improve travel management processes.
• Assist in negotiating contracts with travel service providers to optimize costs.

Job Details

Preferred Candidate

Purpose

To organize and maintain member of executive management schedule and perform a variety of administrative and clerical tasks. 

Job Responsibilities

• To welcome guests and direct them to the appropriate person.
• To maintain Direct Manager agenda by scheduling appointments, board meetings, conferences etc…
• To book and attend meetings to prepare/distribute meeting minutes.
• To receive and screen phone calls and redirect them when appropriate.
• To handle and prioritize all outgoing and incoming correspondence such as e-mail, letters, packages etc…
• Make travel arrangements for the Direct Manager.
• To prepare payment invoices, reports, memos, letters and other documents using MS office.
• To sort, classify, file and retrieve information, according to content, purpose, user criteria, or numerical order.
• To scan documents and print files, when needed.
• To Prepare and edit minutes of meetings related to its department, and that by using the QMS approved form of “Minutes of Meeting”
• To follow-up on the execution of the instructions included in the minutes of meetings according to the time schedule
• To maintain confidentiality of all documents and information.
• To perform any other work related tasks as assigned by Direct Manager. 

Job Details

Preferred Candidate

• Manage calendar, scheduling meetings and coordinating travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Draft, review, and respond to correspondence on behalf of the CEO.
• Assist in the planning and execution of company events and board meetings.
• Conduct research and prepare briefing materials as needed.
• Track and follow up on action items and deadlines from meetings.
• Maintain filing systems and ensure all documents are organized and accessible.
• Handle confidential information with the utmost discretion.

Job Details

Preferred Candidate

ملخص الوظيفة

نبحث عن سكرتير خاص يتمتع بالسرية والكفاءة العالية لدعم الإدارة العليا في أداء المهام اليومية. سيكون المرشح مسؤولاً عن تنسيق الاجتماعات، إدارة المراسلات، تنظيم الملفات، وتوفير الدعم الإداري اللازم لضمان سير العمل بسلاسة وكفاءة.

المسؤوليات الرئيسية

1. إدارة الجدول الزمني:

• تنظيم جداول الأعمال والمواعيد.
• تحديد وتنظيم الاجتماعات والمقابلات مع الأطراف ذات الصلة.
• تذكير المدير بالمواعيد والمهام اليومية.

1. إدارة المراسلات:

• التعامل مع المكالمات الهاتفية والرسائل البريدية والبريد الإلكتروني.
• إعداد وصياغة المراسلات والتقارير عند الحاجة.
• تصفية المراسلات والطلبات الواردة وتحديد الأولويات.

1. تنظيم الملفات والسجلات:

• الاحتفاظ بسجلات دقيقة ومنظمة.
• ضمان سرية المستندات الحساسة.
• إدارة الأرشيف واسترجاع المعلومات بسهولة عند الطلب.

1. تنسيق السفر والزيارات:

• حجز الرحلات والفنادق وتنظيم خطط السفر.
• إعداد جداول الأعمال الخاصة بالرحلات أو الاجتماعات خارج المكتب.

1. الدعم الإداري:

• إعداد العروض التقديمية والتقارير عند الطلب.
• تنسيق المهام بين الإدارة العليا والموظفين الآخرين.
• التعامل مع المهام الإدارية اليومية لضمان سير العمل بكفاءة.

1. الحفاظ على السرية:

• الحفاظ على خصوصية المعلومات المتعلقة بالإدارة والعملاء.
• التصرف بمهنية عالية وضمان سرية جميع المهام الموكلة.

المؤهلات والمتطلبات

• شهادة جامعية في الإدارة أو أي مجال ذي صلة (يفضل).
• خبرة سابقة في دور مشابه كسكرتير خاص أو إداري.
• مهارات تنظيم وإدارة الوقت بشكل متميز.
• القدرة على التعامل مع برامج الكمبيوتر مثل Microsoft Office.
• مهارات تواصل ممتازة باللغتين العربية والإنجليزية (كتابة وتحدثًا).
• الدقة والاهتمام بالتفاصيل.
• القدرة على العمل تحت الضغط ومعالجة المهام المتعددة بكفاءة.

المزايا والتعويضات:

• راتب تنافسي ومزايا إضافية.
• فرص للتطوير المهني.
• بيئة عمل داعمة ومهنية.

Job Details

Preferred Candidate

Manage daily administrative tasks, including answering phones, scheduling, and organizing documents. Coordinate team meetings and events and prepare agendas. Assist in project management by tracking deadlines and facilitating communication. Handle expense reporting, invoicing, and basic accounting tasks.

Job Details

Preferred Candidate

Opening for an experienced ” Receptionist / Secretary ” for an established Trading Company in Dubai.

** Requirements:

– Min 5 years of relevant UAE experience
– Strong written and verbal communication
– Excellent MS Office skills.
– minimum Typing speed 40 wpm

The multi-faceted role involves managing schedules of Chairman & CEO, greeting visitors at front office.

Please apply with recent photo as well as last drawn & expected salary to this email id – [email protected]

• Manage all incoming and outgoing correspondences.
• Assist the relevant team members with all traveling formalities, including booking, accommodation, and departure.
• Schedule and manage all appointments and meetings to ensure they happen at the required time.
• Maintain clear and concise telephonic communication to handle inquiries by portraying high professional standards.
• Meet and greet clients and visitors and direct them to intended departments.

Job Details

Preferred Candidate